Executive Assistant - 41179602206

Somewhere; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dental and healthcare services firm is seeking a proactive Executive Assistant to support a high-performing entrepreneur. This remote role is open to candidates in South Africa or Latin America, who must be fluent in English and available for full-time work during U.S. business hours. Key responsibilities include managing emails, calendar management, and assisting with travel logistics. The ideal candidate is organized, reliable, and detail-oriented.

Qualifications

• Fluent in English, both spoken and written.
• Experience in executive support or administrative coordination preferred.
• Availability for full-time work.

Responsibilities

• Manage and curate the executive's inbox.
• Conduct light research and complete ad-hoc requests.
• Maintain calendar and confirm meetings.
• Draft and organize outgoing email correspondence.
• Coordinate business and personal travel logistics.
• Support with project tasks and expense tracking.
• Help improve operational processes through initiative.

Skills

Strong English communication skills

Organized

Reliable

Detail-oriented

Typing speed of at least 45 words per minute

Tech-savvy

Professional discretion

Self-starter

Tools

Productivity tools

Job description

Executive Assistant

Location: Remote (South Africa or Latin America preferred)

Compensation: $1,200 - $2,000 USD/month (commensurate with experience)

Industry: Dental & Healthcare Services

Schedule: Full-time | Monday to Friday | U.S. Business Hours (EST/CST/PST depending on location)

About The Role

We’re seeking a proactive and detail-oriented Executive Assistant to support a high-performing entrepreneur in the dental and healthcare sector. This role is ideal for someone who thrives in a fast-paced environment and is passionate about organization, inbox clarity, and helping streamline operations. The assistant will play a critical role in handling emails, light research, calendar management, and ensuring accountability on follow-through items.

This is a remote opportunity, open to candidates based in South Africa or Latin America, who are fluent in English and comfortable working U.S. business hours.

Key Responsibilities

• Manage and curate the executive's inbox to reduce clutter and ensure priority handling
• Conduct light research and complete ad-hoc requests (e.g., finding services or vendors)
• Maintain calendar, confirm meetings, and help enforce scheduling commitments
• Draft, proofread, and organize outgoing email correspondence
• Coordinate business and personal travel logistics
• Support with project tasks, expense tracking, and basic reporting
• Potential to assist with insurance verification and billing-related admin
• Help improve operational processes through initiative and feedback
  
  

Desired Skills & Qualifications

• Strong English communication skills (spoken and written)
• Organized, reliable, and detail-oriented
• Typing speed of at least 45 words per minute
• Tech-savvy and comfortable using productivity tools
• Professional discretion and ability to manage confidential information
• Self-starter who takes initiative and identifies ways to improve systems
• Experience with executive support or administrative coordination preferred
  
  

Requirements

• Based in South Africa or Latin America
• Must be able to work U.S. business hours
• Reliable internet connection and a quiet, professional remote workspace
• Availability for full-time work