Executive Assistant

TransBridge Advisors; Wes-Kaap; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A fast-growing international fintech bank seeks a proactive Executive Assistant to support the CEO. Responsibilities include managing the CEO's calendar, coordinating projects, and maintaining high-level communication with stakeholders. The ideal candidate has extensive experience supporting executives in dynamic environments and must possess exceptional organizational skills and discretion.

Qualifications

• 3–7 years of experience supporting C-suite executives, ideally in fintech or consulting.
• Exceptional organizational skills and attention to detail.
• High degree of professionalism, discretion, and integrity.

Responsibilities

• Manage CEO’s calendar, appointments, and travel logistics.
• Coordinate projects and track key deliverables.
• Serve as the first point of contact between the CEO and stakeholders.

Skills

Organizational skills

Communication skills

Discretion

Attention to detail

Time management

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Notion

Asana

Trello

Job description

About Us

We are a fast-growing, international fintech bank and consulting firm that provides cutting-edge

banking infrastructure and compliance solutions for money service businesses (MSBs), startups,

and global financial institutions. Our CEO leads a diverse and dynamic team with a focus on

execution, innovation, and regulatory excellence across multiple jurisdictions.

Position Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support

our CEO in a fast-paced, high-growth environment. The ideal candidate will act as a strategic

gatekeeper, manage scheduling, coordinate projects, and ensure seamless day-to-day operations.

This role requires discretion, initiative, and the ability to handle sensitive information with

professionalism.

Key Responsibilities

• Executive Support

◦ Manage CEO’s calendar, appointments, and travel logistics (domestic &

international).

◦ Prioritize and respond to emails, meeting requests, and phone calls on behalf of

the CEO.

◦ Prepare materials for meetings, presentations, and executive briefings.

◦ Draft internal and external correspondence, agendas, and meeting notes.

• Project & Operations Coordination

◦ Track key deliverables and follow up with internal and external stakeholders.

◦ Assist with special projects including investor updates, board reporting,

compliance documentation, and strategic planning.

◦ Liaise with department heads (Compliance, Sales, Operations, Legal, Technology)

to streamline cross-functional initiatives.

• Communication & Liaison

◦ Serve as the first point of contact between the CEO and partners, clients,

investors, and regulators.

◦ Maintain confidentiality while managing sensitive company and personal matters.

• Administrative Excellence

◦ Oversee CRM updates, task tracking, document filing, and data management.

◦ Support hiring processes by scheduling interviews and managing executive

recruitment pipelines.

◦ Handle occasional personal tasks and lifestyle management for the CEO as

needed.

Qualifications

• 3–7 years of experience supporting C-suite executives, ideally in fintech, consulting, or

financial services.

• Bachelor's degree or equivalent experience.

• Exceptional organizational skills, attention to detail, and time management.

• Strong written and verbal communication skills.

• High degree of professionalism, discretion, and integrity.

• Comfortable in a remote, fast-moving, and international work environment.

• Proficiency with Google Workspace, Microsoft Office, Zoom, Slack, and project/task

management tools (e.g., Notion, Asana, Trello).

Preferred Qualifications

• Experience supporting a founder or CEO in a startup or growth-stage company.

• Background in finance, fintech, or regulatory industries is a strong plus.

• Familiarity with investor relations, compliance processes, or legal documentation.

• • Ability to anticipate needs and operate with minimal supervision.