Executive Assistant

Greys Recruitment; Wes-Kaap; On-site; ZAR 800,000; Full time

Job summary

A leading recruitment company is seeking an experienced Executive Assistant to support the CEO in administrative tasks. The role involves managing travel arrangements, providing secretarial support, and ensuring effective communication across the business. The ideal candidate should have a diploma in legal secretarial, at least 5 years of experience, and strong interpersonal and problem-solving skills.

Qualifications

• Minimum of 5 years experience in a similar role.
• Knowledgeable about import processing required.
• Good verbal and written communication skills.

Responsibilities

• Provide full range of secretarial support to the CEO.
• Manage travel arrangements and administration tasks.
• Ensure transparency in communication within the organization.

Skills

Communication

Problem Solving

Emotional Intelligence

Interpersonal Skills

Attention to Detail

Education

Grade 12

Diploma in Legal Secretarial / Paralegal

Job description

Our client is seeking an experienced Executive Assistant who will report to the CEO.

Job Summary :

Provide or lead a full range of secretarial / administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements :

• Grade 12
• Diploma in Legal Secretarial / Paralegal
• Minimum of 5 years experience
• Knowledgeable about import processing

Responsibilities :

• Administration Support

Manage the purchasing authorisation process from submission of PORs to the handover of signed invoices for payment.

• Management of local and international travel arrangements for the CEO, as well as arrangements for Trade and other International Fairs for all attendees.
• Arrangement for and management of Forex linked to international travel.
• Adhoc personal bookings and searches for the CEO.
• Act as support / participant in the development and implementation of administrative standards, policies, and practices for the organisation.

Secretarial Support :

• Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.
• Receive, screen, and direct incoming calls, visitors, mail, and email.
• Maintain files, records, calendars, and diaries.
• Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.
• Good verbal and written communication skills. Ability to act decisively and urgently.
• High level of emotional intelligence and interpersonal skills.
• Ability to establish and develop well-aligned, supportive teams.
• Sufficiently developed computer literacy and skills.
• Appropriate business acumen and entrepreneurial aptitude.
• Strong problem-solving skills.
• Creativity.
• Exceptional attention to detail.

Imports and EForex Management :

• Management of payment for import process, from verifying accuracy of import documentation to purchasing Forex.
• In conjunction with Finance, determine cash flow for large purchases, obtain authorization, and book FEC in line with forecasted dates.
• Balance transactions with bank statements bi-weekly.

Other Special Requirements :

Decision Making :

• Maintain standards, practices, policies, and procedures as defined.
• Able to make good business-aligned judgment decisions at an operational level.

Accountability :

• Responsible for all activities linked to the position as defined.
• Ensure that a structure for escalation of responsibility is effective.
• Responsible for the company credit card.

Communication :

• Maintain the benchmark for transparent, responsive, and open communication within the business and at all levels.
• Ensure email responses within 24 hours.
• Provide guidance telephonically to assist teams when required within reason.
• Good communication with management and subordinates.

Manage Insurance :

• Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims.
• Manage all insurance policies.
• Arrange for marine/transit cover where necessary.

Salary : R800 000 CTC

How to apply :

• Follow the link to our jobseeker’s page - https://measuredability.com/jobs-2/
• Search for the job title.
• Click Apply to submit your CV.