Executive Assistant

Recruitment Matters Africa (Pvt) Ltd; Wes-Kaap; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment agency is seeking a highly organized Personal Assistant to support a dynamic entrepreneur. This full-time role requires at least 3 years of experience in a similar position, exceptional organizational skills, and proficiency in tools like Google Calendar and Excel. The successful candidate will manage a busy calendar, handle financial admin, and communicate with clients on behalf of the CEO.

Qualifications

• Minimum 3 years’ experience as a Personal or Executive Assistant.
• Strong time management and multitasking abilities.
• Confidence using various digital tools.

Responsibilities

• Coordinate a busy and ever-changing calendar.
• Handle financial admin and manage expenses.
• Professionally communicate with clients on behalf of the CEO.

Skills

Organizational skills

Time management

Multitasking

Emotional intelligence

Detail-oriented mindset

Tools

Google Calendar

Excel

FreeAgent

Job description

Our client is looking for a highly organized, emotionally intelligent, and proactive Personal Assistant to become the right hand to a driven entrepreneur. This is a full-time, office-based role that offers variety, responsibility, and the opportunity to make a meaningful impact.

In this dynamic position, you’ll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details, is calm under pressure, and brings a solution-first attitude to every challenge.

Key Responsibilities

• Coordinate a busy and ever-changing calendar: schedule meetings, manage appointments, and organize international travel
• Handle financial admin: reconcile Amex, PayPal, and FreeAgent accounts; manage expenses and travel claims
• Prepare VAT returns, track loyalty programs, and liaise with the accountant as needed
• Professionally communicate with clients, suppliers, and service providers on the CEO’s behalf
• Maintain detailed and accurate records, tracking tasks through to completion
• Run personal errands including dry cleaning, deliveries, and ad hoc household support
• Provide timezone-flexible support during periods of international travel

Requirements

• Minimum 3 years’ experience as a Personal or Executive Assistant, ideally supporting C-level executives or entrepreneurs
• Exceptional organizational skills and a knack for keeping operations running smoothly
• Strong time management and multitasking abilities, with a proactive and detail-oriented mindset
• Confidence using tools like Google Calendar, Excel, FreeAgent, and online booking systems
• Discretion, emotional intelligence, and professionalism in handling sensitive information
• Adaptability, reliability, and a solutions-focused attitude—even when things change quickly