Executive Assistant

NIFHA - Northern Ireland Federation of Housing Associations; South Africa; Hybrid; ZAR 669,000 - 745,000; Full time

Job summary

A public service organization in Northern Ireland is seeking an experienced Executive Assistant to provide high-quality administrative support to the executive team. The role offers a competitive salary between £28,780.97 and £32,002.51, flexible working arrangements, and a comprehensive benefits package, including a healthcare scheme and generous annual leave. Ideal candidates will have strong communication skills and a minimum of 2 years' experience in a similar role.

Benefits

Healthcare scheme

Generous annual leave

Generous pension scheme

Qualifications

• Minimum of 2 years’ experience as a PA/Executive Assistant to a Senior Management Team.
• Experience managing varied and competing priorities.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide high-quality, confidential secretarial and administrative support.
• Manage the executive office's workload effectively.
• Collaborate with various stakeholders to ensure effective management.

Skills

Strong open communication skills

Problem-solving skills

Good practical understanding of Office 365

Education

GCSEs in Maths and English at Grade C or above or equivalent

Job description

Overview

BUILD YOUR FUTURE WITH US!

Executive Assistant

Full Time – 37 hours per week

£28,780.97 – £32,002.51

About Us

At Clanmil, we are here to provide homes for people to live well. To do this we need people who are passionate about that.

Responsibilities

This is an exciting role at the heart of our business to provide a high quality, confidential secretarial and administrative support to the Group Chief Executive, our Executive team and the wider business.

As Executive Assistant, you will be able to work independently and interact with staff (at all levels) in a fast-paced environment, using a high degree of initiative, judgement and discretion in carrying out your duties.

You will be responsible for a wide variety of tasks, requiring initiative and flexibility in your approach to your workload.

About You

This role would suit a self-motivated individual with strong open communication skills who has the ability to plan and manage their workload effectively and deal with varied and competing priorities.

The role requires you to have a good practical understanding of Office 365 and specifically how to collaborate in real time with various stakeholders to ensure the effective management of the executive office.

You will have skills in problem solving and be curious to stay current with how best to use technology to fulfil the demands of a busy office environment.

You will have a minimum of 2 years’ experience providing high level business administration as a PA/Executive Assistant to a Senior Management Team and/or Board of Directors AND GCSEs in Maths and English, at Grade C or above, or equivalent OR 5 years’ experience providing high level business administration as a PA/Executive Assistant to a Senior Management Team and/or Board of Directors

About Our Offer

We offer flexible and hybrid working, and we have some other amazing benefits including a healthcare scheme, generous annual leave entitlement, and lots of benefits to support your work/life balance and a generous pension scheme. The salary for the role is £28,780.97 – £32,002.51 with either a working from home allowance or a city centre weighting allowance.

Want to apply?

Come and visit us on Clanmil.org.uk to find out all about the role and the benefits on offer. If you need assistance, please email us on [e-mail] or give us a call on 028 9087 6011.

Closing Date: 15th October 2025  |  Interviews: 23rd October 2025

Clanmil Housing Association is an Equal Opportunities Employer

Recruitment Records are held for 2 years as per our Data Retention Policy

The Association reserves the right to heighten the criteria based on demand

Contact

• Northern Whig House 3 Waring Street Belfast BT1 2DX
• 028 9087 6000
• [e-mail]
• www.clanmil.org.uk