Executive Assistant

Exceed Human Resource Consultants; Somerset West; On-site; ZAR 180,000 - 300,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support their executive team. This dynamic role involves managing calendars, organizing meetings, and coordinating travel arrangements. The ideal candidate will possess strong organizational skills and excellent communication abilities, ensuring that all tasks are executed with high attention to detail. Join a forward-thinking company that values initiative and teamwork, and contribute to the success of strategic projects and events. If you are ready to take on a rewarding challenge in a supportive environment, this opportunity is perfect for you.

Qualifications

• 2-3 years experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office and strong organisational skills.

Responsibilities

• Manage executive’s calendar and prepare reports and presentations.
• Coordinate meetings and events, ensuring efficient execution.

Skills

Organisational Skills

Written Communication

Verbal Communication

Problem-solving

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

CRM systems

Job description

Reference: 10221 AV

Consultant: Anneke Viviers

Job Description:

1. Administrative Support
   1. Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
   2. Prepare reports, presentations, and correspondence on behalf of the executive.
   3. Act as a point of contact between the executive and internal/external stakeholders.
   4. Draft, proofread, and edit documents, presentations, and emails.
2. Meeting & Event Coordination
   1. Organize and coordinate executive meetings, ensuring agendas, minutes, and follow-ups are managed efficiently.
   2. Arrange logistics for conferences, board meetings, and corporate events.
   3. Liaise with internal teams and external stakeholders to ensure seamless event execution.
3. Project & Task Management
   1. Assist with special projects and strategic initiatives.
   2. Conduct research and compile data to support decision-making.
   3. Follow up on key action items to ensure timely execution.
4. Travel & Expense Management
   1. Plan and book travel arrangements (flights, hotels, transportation).
   2. Prepare detailed itineraries and travel briefs.
   3. Process and reconcile expense reports.

Qualifications:

1. Bachelor’s degree in Business Administration, Communications, or a related field preferred.
2. Minimum 2-3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role. Marketing experience will be advantageous.
3. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
4. Strong organisational skills, excellent written and verbal communication, high attention to detail, and discretion in handling sensitive information.
5. Proactive, problem-solver, ability to work independently, and a team player with a positive attitude.
6. Preferred Qualifications:
   1. Familiarity with CRM and database management systems.
   2. Ability to work under pressure and meet tight deadlines.

How to Apply:

1. Email your comprehensive CV to [e-mail].
2. If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
3. We reserve the right to only conduct interviews with candidates of choice.
4. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.