Executive Assistant

Absa Group; Sandton; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading banking institution is seeking an Executive Assistant to enhance executive efficiency through effective calendar management, travel arrangements, and stakeholder communication. The role combines various administrative responsibilities while supporting strategic planning and ensuring timely completion of tasks. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information discreetly.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Detail-oriented and able to multitask effectively.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the executive's calendar, schedule appointments, and coordinate meetings.
• Arrange travel itineraries and book accommodations.
• Track and reconcile expenses, preparing expense reports.

Skills

Organization

Time Management

Communication

Interpersonal Skills

Attention to Detail

Multi-tasking

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies

Tools

Microsoft Office Suite

Job description

Empowering Africa’s tomorrow, together…one story at a time.

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the Executives in Business Banking Products. The ideal candidate will be responsible for ensuring the smooth running of the executive's office by managing various administrative tasks. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

Job Description

• Calendar Management: Efficiently manage the executive's calendar, schedule appointments, and coordinate meetings.
• Travel Booking: Arrange travel itineraries, book flights, accommodations, and transportation for business trips.
• Expense Reconciliation: Track and reconcile expenses, prepare expense reports, and ensure timely reimbursement.
• Stakeholder Liaison: Act as a point of contact between the executive and internal/external stakeholders to ensure effective communication and smooth functioning of the office.
• Office Management: Maintain office supplies, handle correspondence, and perform other administrative tasks as needed.
• Task & Deadline Tracking for Exco, SteerCo, OpCo and Business Reviews - Ensures deadlines for reports and submissions are met with reminders sent.
• Strategic Planning & Executive Support - Schedules team sessions, performance reviews, and key business events in advance.
  
  

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented and able to multitask effectively.
  
  

Education

Further Education and Training Certificate (FETC): Business, Commerce and Management Studies (Required)

Absa Bank Limited is an equal opportunity, affirmative action employer. In compliance with the Employment Equity Act 55 of 1998, preference will be given to suitable candidates from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile and add to the diversity of the Bank.

Absa Bank Limited reserves the right not to make an appointment to the post as advertised