Executive Assistant

The Key Recruitment Group; Sandton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading service provider for luxury hotels is seeking an Executive Assistant to support the owner in a dynamic laundry business located in Sandton. The successful candidate will manage administrative tasks, assist in operations, and ensure effective communication across teams. Ideal applicants are highly organized, have excellent communication skills, and are proactive self-starters with a strong professional demeanor.

Benefits

Travel allowance

Mobile phone contract

Qualifications

• 8-10 years of experience as an Executive Assistant or similar.
• Clear communication skills; both verbal and written.
• Strong computer literacy including using MacBooks and IT tools.

Responsibilities

• Manage the owner's diary and commitments effectively.
• Track daily laundry movement and invoice generation.
• Assist with various ad hoc tasks and office administration.

Skills

Verbal communication

Written communication

Numeracy

Time management

Initiative

Discretion

Education

Grade 12 / Matric Certificate

Administration or Secretarial qualification

Tools

Apple MacBook

iPhone

Word

Excel

PowerPoint

Dropbox

GoogleDrive

Job description

Executive Assistant

Overview

Our client is the preferred service provider to leading hotels in the Sandton / Rosebank area for their laundry service requirement. This highly successful, owner-run, modern, commercial laundry specialises in offering cleaned hospitality linen and other on-time all year round. They take pride in providing excellent results and exceptional service.

The owner is looking for an Executive Assistant to join his medium-sized workforce and assist in keeping them at the top of their game.

If you are an impressive frontliner with exceptional communication skills and confidence, an active listener and possess an aptitude for numeracy and spreadsheets – then we invite you to apply for this role.

Immediately available applications are preferred.

Purpose of Role

To provide extensive and thorough administrative support and tracking to the owner to ensure the business operates seamlessly and maintains its trajectory.

The Executive Assistant position is a new role and therefore expected to evolve to meet the needs of the business and primarily that of the owner. The ideal candidate is highly organised, detail-oriented, diplomatic, flexible and able to handle a wide range of responsibilities. The candidate should be able to thrive in a dynamic, fast-paced, do-it-yourself environment. A hands-on and committed approach is necessary to ensure the effectiveness and profitability of the business.

Key to the success of this role is the ability to handle high pressure, proactively anticipate needs, think critically and offer solutions to problems with a high-level of professionalism and confidentiality.

Primary Responsibilities

1. keeping abreast of the daily movement of incoming and outgoing laundry from the various hotels on customised spreadsheets

2. being able to keep the owner on-point and in-step with activities and performance of the laundromat

3. working alongside the Operations Manager in tracking and trouble-shooting the laundry requirements to avoid potential bottlenecks

4. generate invoicing information for the owner at month-end

5. keeping abreast of laundromat staff rosters and schedules

6. tracking purchases, payments and deliveries for the laundromat

7. liaison with a diversity of hotel representatives and other – telephonically and electronically

8. escalating problems timeously

9. diary management – organise and maintain the owner’s diary commitments including proactively following up on outstanding responses and actions required

10. drafting documents where necessary

11. conduct insightful research as requested by the owner

12. all office administration and record-keeping

13. Ad Hoc activities – assist with other tasks as and when requested for the overall benefit of the business, including running personal errands for the owner

14. create a proactive and supportive environment

Qualifications

Grade12 / Matric Certificate essential

Administration or Secretarial qualification preferred

Minimum of 8 to 10-years work experience as an Executive Assistant or similar; providing relevant support at executive level

Key Competencies & Skills Required

excellent, clear and courteous verbal and written communication skills

advanced numeracy skills

proficient in Apple MacBook and iPhone functionality

strong computer literacy skills including Word, Excel and PowerPoint

familiar with Dropbox, GoogleDrive applications, etc. and open to learning new technical skills

ability to work well and professionally within a cross-functional team environment and across diverse communities

ability to take initiative and handle / drive a wide range of tasks

action-oriented; i.e. a proactive self-starter and thinker

excellent time management skills – ability to make appropriate, informed decisions regarding priorities and available time

deadline-focused with appropriate responsiveness and quick turnaround time in completion of tasks

meticulous attention to detail, accuracy and thoroughness

exceptionally organised and systematic

impeccable discretion, judgement and trustworthiness

able to maintain a high-level of integrity and discretion in handling confidential information

agility to switch gears at a moment’s notice

Other Requirements

Must have valid Driver’s Licence and reliable car

Package

R25k CTC depending on skill and experience

Travel allowance

Mobile phone contract