Executive Assistant

Exceed Human Resource Consultants; Milnerton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in human resource consulting is seeking an Administrative Coordinator to support their Commercial Division. In this role, you will handle essential administrative tasks that improve operational efficiency and facilitate business development while managing customer relationships and events. The ideal candidate will have a tertiary qualification, relevant experience, and strong analytical and communication skills.

Qualifications

• Relevant experience in administrative or coordination roles.
• Proficiency in MS Office, especially Excel (intermediate to advanced).
• Valid driver’s license.

Responsibilities

• Provide full administrative support to the Commercial Director and relevant departments.
• Prepare customized reports, manage internal projects, and oversee purchase order capturing.
• Develop strategies to retain customers and manage event-related activities.

Skills

Detail-oriented

Analytical

Organized

Financial skills

Time management

Effective communication

Education

Tertiary qualification in a related field

Tools

MS Office

Job description

Reference: 10431 NB

Consultant: Nine Broodryk

Job Description:

Reporting to the Commercial Director, the primary purpose of this role is to maximize the effectiveness and efficiency of the Commercial team by handling essential administrative, operational, and event-related tasks. This allows the department to focus on strategic initiatives, business development, and driving revenue growth.

Management & Department Administrative Support (Commercial Division):

• Provide full administrative support to the Commercial Director and relevant departments, including diary management, PR, travel arrangements, liaison, presentations, and minutes of meetings.
• Manage credit card expenses process.
• Handle travel arrangements for the commercial division.
• Liaise directly with external stakeholders.

Commercial Administration:

• Prepare customized reports daily, weekly, and monthly.
• Manage internal projects.
• Oversee purchase order capturing and ensure timely payments.
• Handle commission administration.
• Manage daily communication related to key customer pricing.

Demand Planning:

• Maximize selling opportunities within the sales team.
• Coordinate MRP planning.
• Gather sales planning information from the team.
• Review data and take appropriate actions.
• Conduct weekly reviews of planned versus actual sales and draft orders.

Data Analysis:

• Conduct internal sales analysis, reviewing figures monthly, quarterly, and bi-annually.
• Analyze sales baskets based on set parameters.
• Manage deadlines effectively.
• Review external sales data from third-party sources.

Customer Relationship & Event Management:

• Develop strategies to retain customers.
• Liaise with key customers.
• Build and implement CRM strategies.
• Manage all event-related activities.

Health and Safety:

• Participate in safety forums and meetings.
• Follow up on safety activities.
• Report safety incidents.
• Attend safety education sessions.
• Adhere to safety policies and procedures.

Employee Management & Development:

• Ensure compliance with procedures and policies.
• Define job profiles for team members.
• Conduct regular goal reviews.
• Provide support, coaching, and mentoring.
• Develop individual development plans.

Qualifications:

• Tertiary qualification in a related field.
• Relevant experience in administrative or coordination roles.
• Proficiency in MS Office, especially Excel (intermediate to advanced).
• Valid driver’s license.
• Customer service orientation.
• Detail-oriented and analytical.
• Organized and structured.
• Strong financial skills.
• Goal-driven with excellent time management.
• Responsible and accountable.
• Effective communication skills.

How to Apply:

• Email your CV to [e-mail].
• If registered, send your CV and reference number to your current consultant to avoid duplication.
• Only shortlisted candidates will be contacted for interviews.

Applicants who do not receive feedback within 30 days should consider their application unsuccessful.