Executive Assistant

Ep Nl; Middelburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the CFO and enhance the efficiency of the executive office. This role involves managing schedules, organizing meetings, and handling communications while maintaining professionalism and confidentiality. The ideal candidate will be proactive and detail-oriented, with a strong background in administrative tasks and a knack for problem-solving. Join a dynamic environment that offers excellent working conditions and the opportunity to make a significant impact on the management team's operations.

Benefits

Excellent working conditions

Dynamic environment

Flexibility

Qualifications

• At least 2 years of work experience as an Executive Assistant.
• Proactive, detail-oriented, and capable of handling multiple tasks.

Responsibilities

• Manage agendas, arrange appointments, and schedule meetings.
• Prepare and edit presentations and documents for executives.

Skills

Time Management

Microsoft Office

Organizational Skills

Calendar Management

Administrative Experience

Personal Assistant Experience

Google Suite

Education

Training as an Executive Secretary / Executive Assistant

Tools

MS Office

SharePoint

Job description

We are looking for an Executive Assistant.

This is a 1-year contract (full-time / part-time).

The Executive Assistant provides support to the CFO and collaborates with a second colleague supporting other executives. The role is crucial in ensuring the efficiency of the executive office by managing schedules, communications, and other responsibilities. The ideal candidate is proactive, organized, and capable of handling a wide range of tasks under time pressure while maintaining professionalism and confidentiality.

The Executive Assistant is responsible for preparing meetings, taking minutes, and supporting activities that enable the management team to operate efficiently.

Key Tasks

1. Manage agendas, arrange appointments, and schedule meetings, including organizing suitable meeting rooms.
2. Organize accommodation and travel arrangements within the Netherlands and abroad, including booking taxis, flights, and hotel accommodations.
3. Handle email communications, internal correspondence, messages on the Intranet, and group mailings.
4. Prepare and edit presentations and documents.
5. Organize and attend meetings, take minutes in English, and follow up on action points.
6. Manage administrative tasks such as processing credit card purchases, approving invoices in AFAS, archiving documents, and signing documents.
7. Arrange lunches, flowers, and taxis upon request from across the organization.
8. Organize team activities for the organization.

Problem Solving

Anticipate the needs of executives and proactively address issues before they arise.

Candidate Requirements

• At least 2 years of work experience, ideally as an Executive Assistant or in a role requiring strong organizational skills.
• Training as an Executive Secretary / Executive Assistant is advantageous.
• Proactive, detail-oriented, professional, discreet, and confidential.
• Fluent in English and Dutch.
• Reliable team player with excellent communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Proficiency in MS Office applications: Outlook, Word, PowerPoint, Excel, SharePoint.

Work Location

Middelburg

What We Offer

Excellent working conditions in a dynamic environment with flexibility. Gross monthly salary up to €4,339 based on full-time employment, depending on experience and suitability.

More Information

For inquiries, please send your questions to [contact email]. To apply, use the link below.

Join Our Team

If you're interested in joining us, we would love to hear from you! Learn more about us via our website and social media.

Additional Details

• Website
• Privacy Statement

Key Skills

Time Management, Microsoft Office, Organizational Skills, Calendar Management, Administrative Experience, Personal Assistant Experience, Google Suite

Employment Type: Full-Time

Experience: 2+ years

Vacancy: 1