Executive Assistant

Sourceworx; KwaZulu-Natal; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player seeks an experienced Executive Assistant to streamline operations and enhance communication. In this dynamic role, you will be the backbone of executive support, ensuring that all clerical tasks are executed flawlessly. Your proactive approach will help maintain smooth information flow and uphold the company's standards. This position offers a unique opportunity to contribute to various projects while honing your organizational and communication skills in a vibrant work environment. If you are passionate about facilitating success and thrive in a fast-paced setting, this is the perfect opportunity for you.

Qualifications

• 3+ years of experience as an Executive Assistant or Senior Executive Assistant.
• Proficient in managing office procedures and communication.

Responsibilities

• Facilitating communication between executives, employees, and clients.
• Managing scheduling, meetings, and travel arrangements for executives.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

MS Office Suite

Proactive Problem Solving

Education

National Diploma in Business Management

Degree in Business Management

Tools

Office Management Systems

MS Excel

MS PowerPoint

MS Outlook

Job description

We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed on time.

A successful candidate should be able to act proactively and independently, understanding the company's needs and adhering to its policies.

Executive Assistant responsibilities include:

1. Facilitating communication between executives, employees, and clients, and managing information flow
2. Managing internal and external communications, including memos, emails, presentations, and reports
3. Supervising clerical and administrative staff performance
4. Assisting executives with scheduling, meetings, travel arrangements, and speaking engagements
5. Handling phone calls and correspondence
6. Maintaining the office filing system
7. Managing office supplies and inventory
8. Supporting various projects with coordination and follow-up
9. Preparing reports and presentations
10. Taking dictation and minutes, and maintaining records
11. Collaborating with facility staff to ensure office spaces are maintained
12. Assisting in planning office events
13. Ensuring accuracy in reports submitted to management
14. Supporting HR with recruitment and onboarding processes
15. Assisting in the development and implementation of quality control procedures, addressing non-conformities, and implementing preventive actions

Executive Assistant requirements include:

1. At least 3 years' experience as an Executive Assistant or Senior Executive Assistant
2. A minimum of a National Diploma / Degree in Business Management or equivalent recognized qualification
3. Profound experience with office management systems, procedures, and office gadgets/applications
4. Excellent MS Office skills: Excel, PowerPoint, Outlook
5. Proficiency in English
6. Strong organizational and time management skills
7. Excellent verbal and written communication skills