Executive Assistant

Riseup Management; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent management firm in Johannesburg is looking for an Executive Assistant with a strong financial background to support the executive team. Responsibilities include comprehensive administrative support, managing financial data, and assisting with project management. The ideal candidate should have prior experience in administrative roles, proficiency in financial management, and strong communication skills. This role offers an opportunity to enhance executive operations in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant with a focus on financial tasks.
• Strong proficiency in financial management and reporting.
• 5 - 10 years of experience in administration roles.

Responsibilities

• Provide administrative support to executives, including calendar management.
• Prepare correspondence and presentations for executive communication.
• Manage financial data and assist with invoicing and budget monitoring.

Skills

Executive Assistant experience

Financial management

MS Office proficiency

Communication skills

Time management

Education

Matric Certificate

Business related qualifications or experience

Tools

QuickBooks

SAP

Job description

SUMMARY :

We are seeking an Executive Assistant with a strong background in financial tasks to support the executive team.

Definitions :

ISO : International Organisation for Standardization

SOP : Standard Operating Procedures (for example, could be WI for work instructions etc.)

SABS : South African Board Of Standards

POSITION INFO : Responsibility

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for executives such as drafting and editing emails, letters, memos, and other communications.
• Support executives in project management activities, including tracking deadlines, monitoring project progress, and preparing project status reports.
• Coordinate meetings and follow-ups related to projects and financial matters
• Assisting with organising events, conferences, meetings, and other special events as required for executives
• Anticipating and resolving administrative issues and challenges proactively
• Professional demeanor with the ability to interact comfortably with executives and stakeholders at all levels.
• Willingness to adapt to changing priorities and take on new responsibilities as needed

Finance Assistance :

Manage and maintain financial data, records, and documentation.

Conduct research and compile data for financial reports and presentations.

Assist with financial tasks such as invoicing, expense tracking, and budget monitoring.

Prepare financial reports, including profit and loss statements, balance sheets, and cash flow forecasts.

Coordinate with accounting department to ensure accurate and timely processing of payments, reimbursements, and financial transactions

Handle confidential information with discretion and maintain confidentiality at all times.

Ensure compliance with financial regulations and company policies

Competency :

Education / Qualification :

Matric Certificate

Business related qualifications AND / OR appropriate experience.

Previous experience in administration roles.

Skills :

Proven experience as an Executive Assistant, Administrative Assistant, or similar role with a focus on financial tasks.

Strong proficiency in financial management and reporting.

Advanced knowledge of MS Office suite (Word, Excel, PowerPoint) and financial software (e.g., QuickBooks, SAP).

Excellent organisational and time management skills with the ability to prioritise tasks.

Exceptional verbal and written communication skills.

High level of attention to detail and accuracy in financial data management

Ability to work in a fast-paced environment and adapt to changing priorities

Training :

The employee can be expected to attend training seminars, webinars, courses or programs relating to the development and growth related to their roles.

Experience :

5 - 10 Years’ experience