Executive Assistant

iStaff Recruitment; Johannesburg; Hybrid; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is on the lookout for a skilled Project Manager and Executive Assistant to join their dynamic team. This hybrid role requires a blend of project management expertise and executive support, ensuring seamless operations in a fast-paced environment. The ideal candidate will bring at least five years of relevant experience, demonstrating proficiency in Microsoft applications and a keen attention to detail. If you're ready to take on challenges and thrive under pressure, this opportunity offers a chance to make a significant impact while enjoying a supportive work culture.

Qualifications

• 5+ years of experience in project management or administration.
• Proficient in Microsoft applications at an intermediate to advanced level.

Responsibilities

• Provide executive assistance to consultants and manage diaries.
• Liaise with stakeholders and arrange travel logistics.
• Manage projects from inception to completion, ensuring quality.

Skills

Project Management

Microsoft Applications

Proofreading

Typing Speed (50-60+ wpm)

Attention to Detail

Ability to Work Under Pressure

Education

Degree or Higher

Job description

A leading international Search Firm is seeking an experienced Project Manager and Executive Assistant to join their team. The ideal candidate will have strong project management experience and a formal qualification.

1. A Degree or higher (essential)
2. Proficient in Microsoft applications - Intermediate to Advanced level
3. Experience proofreading and editing documents
4. Typing speed of 50 to 60+ wpm
5. At least 5 years working in a corporate environment
6. At least 5 years of experience as a Project Manager or Project Administrator
7. Ability to work under pressure and meet tight deadlines
8. Attention to detail
9. Mature personality capable of handling stress
10. Experience working independently and managing high volumes of work
11. Willingness to work long hours when necessary
12. Position is hybrid, requiring 2-3 days in the office per week

Duties and Responsibilities:

1. Provide executive assistance to 2 Consultants
2. Shortlisting and longlisting candidates for consultants
3. Manage internal and external diaries
4. Liaise with stakeholders
5. Arrange local and international travel
6. Prepare and verify expense reports
7. Assist with QA, social functions, front desk, and IT as needed
8. Manage projects from inception to completion, ensuring quality and smooth execution
9. Communicate proactively with clients
10. Schedule candidate and client meetings efficiently, keeping all parties informed
11. Type CVs and handle administrative tasks related to candidates
12. Maintain consultants' calendars and travel schedules

Note: We appreciate your interest. We will review applications and contact suitable candidates. Due to high volume, we cannot respond to every application within 7 days. Unsuccessful applicants will remain in our database for future opportunities.

Please download our EBOOK to understand our process better. When applying, submit your CV in WORD or PDF format only. Unscanned CVs will not be accepted. If you cannot apply via the provided link, upload your CV at our website.

We reserve the right to amend or withdraw this advertisement.

By applying, you agree to our POPI Act policy, available on our website.