Executive Assistant

Tiger Brands; Johannesburg; On-site; ZAR 200,000 - 350,000; Full time

Job summary

A leading company in FMCG seeks an Executive Assistant to manage administrative tasks for Executives, enhancing their strategic contribution. Responsibilities include diary management, travel arrangements, and preparing reports. Ideal candidates possess strong MS Office skills and substantial secretarial experience.

Qualifications

• 5-8 years of prior secretarial experience.
• Ability to manage competing priorities under pressure.
• Typing speed of at least 75 words per minute.

Responsibilities

• Manage diary and scheduling for Executives.
• Prepare and manage expense reports.
• Coordinate meetings and catering.

Skills

Proficiency in MS Office Suite

Typing

Grammar

Editing

Stakeholder Management

Education

NQF Level 4 qualification

Secretarial certification

Job description

Job Description

THE JOB AT A GLANCE:

The role of an Executive Assistant is to effectively and efficiently manage the administrative tasks of the Executives they report to. The role is to alleviate the administrative burden on Executives so they can contribute more meaningfully to the strategic and tactical deliverables they face daily.

Responsibilities

WHAT YOU WILL DO:

• Deliver administrative tasks on behalf of the Executives, including typing, minute taking, printing, and filing.
• Ensure effective and efficient diary management and scheduling for the Executives (both internal & external).
• Manage travel arrangements for the executives in line with the organisation's travel policy.
• Prepare and manage relevant expense reports as requested by the Executives.
• Process expenses and other administrative tasks related to financial processes (e.g., stationery, expenses, purchase orders, record keeping).
• Prepare presentation decks based on the instructions of the Executives.
• Screen calls and, if requested, email on behalf of the Executives.
• Coordinate meeting packs and catering for meetings and workshops.
• Facilitate the execution of group or team requests as directed by the Executives.
• Maintain efficient and effective record keeping.
• Perform any other administrative and secretarial tasks requested by the Executives.
• Assist multiple Executives as needed.

What You Will Be Measured On

• Accuracy and quality of administrative tasks.
• Proactivity in service delivery to Executives.
• Continuous improvement in processes and services.
• Achievement of areas agreed upon during the annual IPA process.

Qualifications

ESSENTIAL SKILLS & QUALIFICATIONS:

• NQF Level 4 qualification, preferably with secretarial certification.
• Advanced proficiency in MS Office Suite.
• Typing speed of at least 75 words per minute.
• Excellent grammatical and editing skills.
• 5-8 years of prior secretarial experience.
• Ability to manage competing priorities under pressure.
• Skilled in managing multiple stakeholders and their demands.

About Us

Tiger Brands is Africa’s largest listed manufacturer of fast-moving consumer goods (FMCG). We impact lives daily with our iconic, award-winning brands. Our core business involves manufacturing, marketing, and distributing branded food and beverages relevant across every meal occasion. Being a food company means we’re an integral part of everybody's daily lives, and we’re proud to explore, grow, and roar louder together.

In line with our employment equity plan and goals, preference may be given to candidates from under-represented groups.