Executive Assistant

The Global Talent Co.; Johannesburg; Remote; USD 40 000 - 80 000; Full time

Job summary

An innovative firm is seeking a Senior Executive Assistant to support their leadership team in a dynamic remote environment. This role involves managing executive calendars, overseeing communication, and handling financial administration tasks. The ideal candidate will be detail-oriented, proactive, and possess strong organizational skills, thriving in a fast-paced atmosphere. By joining this mission-driven team, you will have the opportunity to contribute to impactful projects and support visionary leaders in the asset management sector. If you are looking to make a real difference while enjoying the flexibility of remote work, this position is perfect for you.

Benefits

Competitive salary

Professional development opportunities

Flexible remote-first work environment

Mission-driven team

Qualifications

• 5+ years of experience in a senior-level administrative role.
• Proven experience managing financial tasks and communication.

Responsibilities

• Manage calendars and coordinate meetings across time zones.
• Handle invoicing, track expenses, and organize travel arrangements.

Skills

Executive Support

Communication Management

Financial Administration

Travel Coordination

Document Preparation

Organizational Skills

Problem-Solving Skills

Proficiency in Google Workspace

Proficiency in Microsoft Office

Project Management Tools

Education

5+ years of experience as an Executive Assistant

Tools

Google Workspace

Microsoft Office

Zoom

Project Management Tools

Job description

Senior Executive Assistant

Full-Time, Remote (Working Hours: EST)

About Us
At The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.

This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they’re looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.

Key Responsibilities

1. Executive Support: Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
2. Inbox & Communication Management: Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
3. Financial Administration: Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.
4. Travel & Logistics: Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
5. Document Preparation: Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
6. Operational Support: Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
7. Project Coordination: Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.

Requirements

1. 5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.
2. Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
3. Native English speaker with excellent written and verbal communication skills.
4. Comfortable working Eastern Standard Time (EST) hours.
5. Highly organized, proactive, and detail-oriented with strong problem-solving skills.
6. Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.
7. Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.
8. Discretion and professionalism when handling confidential information.

What We Offer

1. Competitive salary and opportunities for professional development.
2. Work with a mission-driven, high-performance team at the forefront of global asset management.
3. A flexible, remote-first work environment with strong values of trust and autonomy.
4. The opportunity to support visionary leaders and make a real impact on company growth.

If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we’d love to hear from you!