Executive Assistant

C40 Cities; Johannesburg; Hybrid; ZAR 300,000 - 450,000; Full time

Job summary

A globally respected organisation in Johannesburg seeks an Executive Assistant to support senior leaders through exceptional organisational and administrative skills. This pivotal role involves managing complex schedules, coordinating travel, and maintaining communication across various stakeholders. You will thrive in a dynamic and inclusive environment committed to excellence and professional development.

Benefits

Flexible working opportunities

Ongoing training and mentorship programs

Qualifications

• Minimum 3 years’ experience supporting senior leaders in a professional environment.
• Expertise in managing executive-level communications and scheduling.
• Proficient in English, with strong written and verbal communication skills.

Responsibilities

• Manage complex schedules across global time zones for senior leaders.
• Coordinate comprehensive travel arrangements and handle expenses.
• Prepare and edit documents ensuring high professionalism.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Flexibility

Discretion

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Zoom

Teams

Slack

Job description

Executive AssistantSalary: Competitive and based on experienceLocation: South AfricaKeywords: organisational skills, proactive support, confidentiality, collaborative environment, administrative excellence

An exciting opportunity has arisen for an Executive Assistant to join a globally respected organisation in South Africa, where your exceptional organisational and interpersonal skills will be highly valued. In this pivotal role, you will provide comprehensive administrative support to senior leaders, empowering them to focus on strategic initiatives and business growth. You will thrive in a collaborative and inclusive environment that values dependability, flexibility, and a commitment to excellence. This position offers the chance to work alongside knowledgeable professionals who are dedicated to nurturing talent and fostering professional development. If you are passionate about supporting others, enjoy working with diverse teams, and excel at managing multiple priorities with sensitivity and discretion, this is the perfect role for you.

• Play a key role in enabling senior leadership to achieve their goals by providing seamless administrative support across global time zones, ensuring every detail is managed with care and precision.
• Enjoy flexible working opportunities within a supportive team culture that encourages knowledge sharing, personal growth, and ongoing training opportunities tailored to your career aspirations.
• Be part of an inclusive workplace that values empathy, collaboration, and the highest standards of professionalism while offering exposure to high-level projects and influential stakeholders.

What you'll do:

As an Executive Assistant based in South Africa, you will play an integral part in ensuring the smooth operation of daily activities for senior leaders. Your day-to-day responsibilities will involve expertly managing complex schedules across different time zones while balancing shifting priorities with grace. You will coordinate travel arrangements from start to finish, handling everything from flight bookings to expense reconciliation, so that executives can focus on their core objectives without distraction. Your attention to detail will shine through as you prepare polished documents ranging from presentations to reports. By facilitating meetings, whether virtual or in-person, you will ensure all logistics run seamlessly so participants can engage productively. Acting as a trusted point of contact between leadership and various stakeholders means your communication skills will be essential in maintaining strong relationships throughout the organisation. You will also play a vital role in safeguarding confidential information while supporting event planning efforts for both internal gatherings and client-facing occasions. Your ability to anticipate needs before they arise will make you indispensable in streamlining processes and driving continuous improvement within the administrative function. Additionally, your willingness to assist with special projects or step in when colleagues need support will contribute significantly to a positive team atmosphere.

• Manage complex calendars for senior leaders, coordinating meetings across multiple global time zones while prioritising competing demands with consideration and efficiency.
• Arrange comprehensive travel logistics including transportation bookings, accommodation arrangements, detailed itineraries, and meticulous expense management to ensure smooth journeys for executives.
• Prepare, proofread, and edit correspondence, presentations, reports, and other documents with accuracy and professionalism to reflect the high standards of the organisation.
• Coordinate internal and external meetings by handling all logistical aspects such as venue booking, materials preparation, technology setup, catering arrangements, and minute-taking responsibilities.
• Serve as a dependable liaison between executives and both internal colleagues as well as external partners or clients, ensuring timely communication of follow-ups and action items.
• Maintain confidential records and files securely while handling sensitive information with integrity and discretion at all times.
• Support event planning activities for team offsites, client meetings, staff functions or special events by managing invitations, logistics coordination, and on-the-day support.
• Anticipate the needs of senior leaders by providing proactive solutions to potential challenges and taking initiative in streamlining administrative processes for greater efficiency.
• Assist with special projects as assigned by leadership which may include research tasks, data compilation or cross-functional collaboration with other departments.
• Contribute positively to the overall team environment by sharing best practices, supporting colleagues during peak periods or absences, and upholding a culture of mutual respect.

What you bring:

To excel as an Executive Assistant in this role you will bring proven experience supporting senior leaders ideally within fast-paced environments where adaptability is key. Your background demonstrates proficiency not only in traditional administrative tasks but also in leveraging digital tools for enhanced productivity. You possess outstanding interpersonal skills which enable you to build rapport quickly maintain harmonious working relationships across diverse teams. Your written communication is clear concise always tailored appropriately for different audiences while your verbal interactions reflect warmth professionalism at every touchpoint. Discretion comes naturally allowing you handle sensitive information responsibly whilst upholding trust placed upon you by leadership peers alike. A keen eye for detail ensures nothing slips through cracks whether preparing documents organising events reconciling expenses or managing complex diaries. Your educational achievements further reinforce your capability though practical hands-on experience remains equally valued here. Above all it is your commitment reliability willingness go extra mile that sets you apart making significant contributions both individually collectively within supportive team environment.

• Minimum 3 years’ experience as an Executive Assistant within a professional services environment or similar setting where multitasking is essential.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) along with familiarity using collaboration tools such as Zoom, Teams or Slack is advantageous.
• Demonstrated expertise managing executive-level communications including email correspondence scheduling appointments travel planning and expense reporting.
• Exceptional organisational abilities coupled with acute attention to detail allowing you to manage multiple priorities simultaneously without compromising quality.
• Excellent written and verbal communication skills enabling you to interact professionally with stakeholders at all levels both internally externally.
• Proven track record of exercising discretion sound judgment when handling confidential information sensitive matters on behalf of leadership.
• Bachelor’s degree or equivalent experience preferred but not required; relevant certifications or additional training are considered beneficial.
• Previous experience supporting C-suite executives or working within a consulting environment would be highly regarded but not mandatory.
• Adaptability resilience under pressure combined with a proactive approach towards problem-solving ensures you remain effective even during periods of change or uncertainty.

What sets this company apart:

This organisation stands out as a global leader renowned for its commitment to nurturing talent fostering an inclusive culture where every individual feels valued respected. Employees benefit from flexible working opportunities designed accommodate diverse lifestyles promote healthy work-life balance. The company invests heavily in professional development offering access ongoing training mentorship programmes that empower staff reach their full potential regardless background or career stage. Collaboration lies at heart of everything they do creating vibrant networked community where knowledge sharing mutual support drive collective success innovation excellence are celebrated daily. With strong emphasis on ethical conduct social responsibility employees take pride knowing their contributions have meaningful impact not just internally but also wider society through various outreach initiatives partnerships charitable causes supported by company leadership.

What's next:

If you are ready to take the next step in your career journey by joining a supportive team where your talents will be recognised nurtured apply now!

About the job

Contract Type: Perm

Specialism: Human Resources

Focus: Other specialists positions

Workplace Type: Hybrid

Experience Level: Mid Management

Location: Johannesburg

Contract Type: Perm

Specialism: Human Resources

Focus: Other specialists positions

Industry: Consultancy

Salary: Negotiable

Workplace Type: Hybrid

Experience Level: Mid Management

Language: English - Bilingual

Location: Johannesburg

FULL_TIME

Job Reference: MBNBO3-D8629865

Date posted: 18 July 2025

Consultant: Zinzile Dlodlo

johannesburg human-resources/other-specialist-positions 2025-07-18 2025-09-16 consultancy Johannesburg Gauteng ZA Robert Walters https://www.robertwaltersafrica.com https://www.robertwaltersafrica.com/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true