Executive Assistant

Rand Refinery (Pty) Limited; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

Join a proudly South African company with a rich history as an Executive Assistant. In this role, you will ensure the smooth operation of the Chief Executive and Chief Financial Officer’s daily activities. Your responsibilities will include diary management, meeting preparations, and travel administration, requiring exceptional communication and organisational skills. This position offers a unique opportunity to contribute to a leading global gold and silver refiner, where your work will have a meaningful impact on both the business and the community.

Qualifications

• Excellent communication and organisational skills are essential.
• Ability to manage multiple tasks efficiently and with discretion.

Responsibilities

• Provide professional and confidential administrative support to CE and CFO.
• Manage diary, travel arrangements, and meeting preparations.
• Coordinate payment requests and maintain accurate databases.

Skills

Diary Management

Meeting Preparation

Travel Administration

Communication Skills

Organisational Skills

Attention to Detail

Job description

TYPE OF EMPLOYMENT : FIXED TERM CONTRACT

DURATION; 12 MONTHS

GRADE : B-UPPER

DIVISION : FABRICATION

CLOSING DATE : 02 MAY 2025

As a proudly South African company with a global footprint, Rand Refinery is one of the world’s leading Gold and Silver Refiners and operates one of the largest low-grade gold recovery Smelters on the African continent. With over a 100-year history, we have transformed and reshaped value not only in metals but in people’s lives too. We’ve spent the last century using innovation to create real competitive advantage for our partners, communities, and our business.

Build your career with us!

PURPOSE OF THE POSITION

The Executive Assistant ensures that the Chief Executive (CE) and Chief Financial Officer’s (CFO) day-to-day operations run smoothly and effectively. The incumbent will be responsible for diary management, meeting preparation, travel administration (both international and local). The incumbent must demonstrate excellent communication skills, attention to detail, organisational skills, discretion, and the ability to manage multiple tasks efficiently.

SUMMARY OF KEY RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO):

• Support the CE and CFO by providing professional and confidential administrative and secretarial services.
• Attend to diary management, meeting preparation, event attendance, travel arrangements, and ad-hoc projects as required.
• Manage incoming calls, screen and handle all emails and messages. Establish and maintain accurate databases, distribution lists, and contact lists.
• Process and prepare all payment requests, administer company credit cards, expense claims, and other payments.
• Coordinate all travel arrangements, including flights, accommodation, venue bookings, and transportation, and compile detailed itineraries for the CE and CFO.
• Ensure proper electronic storage of compliance reports and files according to defined standards.
• Run errands and complete tasks as requested, including personal matters such as medical aid claims, subscriptions, etc.
• Organise internal and external meetings, including venue and catering arrangements.