Executive Assistant

Join a dynamic and fast-paced environment supporting the South African CEO and leadership team. We are seeking a dedicated and proactive individual to fill the role of an expert Executive Assistant.

Key Responsibilities:

1. Provide expert administrative support by managing inboxes, calendars, scheduling meetings, and handling diary management efficiently.
2. Coordinate both domestic and international travel arrangements to ensure executives have well-organized itineraries.
3. Develop compelling PowerPoint presentations and Excel documents for various purposes.
4. Oversee event management from planning to execution, ensuring successful internal and external events.
5. Handle ad hoc projects showcasing critical thinking and problem-solving skills, including BB-BEE.
6. Prioritize tasks effectively to meet deadlines and achieve overarching objectives.
7. Interact effectively with multiple stakeholders to address their needs and maintain positive relationships.

Additional Responsibilities:

1. Edit documents to ensure accuracy, consistency, and professionalism in all materials.
2. Organize and manage employee engagement initiatives to boost morale and team cohesion.
3. Manage the budget effectively, including tracking expenses.
4. Responsible for invoicing and expense management.

About You:

The ideal candidate is an independent, proactive self-starter who remains calm under pressure and demonstrates exceptional time management and organizational skills. You must be able to adapt to changing priorities efficiently and have strong analytical capabilities, especially during demanding situations. Being comfortable with technology to post on social media platforms and manage corporate accounts would be a plus.

Minimum of 8 years of experience in administrative and/or executive assistant roles within multinational environments.

Proficiency in the Microsoft Office suite and eagerness to learn new tools.

Exceptional written and verbal English communication skills.

Ability to handle sensitive and confidential information with discretion.

Experience in event management is advantageous.

If you are a committed, organized, and adaptable team player who is always willing to lend a hand and contribute to a positive work environment, we look forward to learning more about you!

We provide feedback to all candidates via email. If you do not receive a response, please check your spam folder. We are dedicated to being an equal opportunity employer.

Preference will be given to Employment Equity candidates.

About Swiss Re Corporate Solutions:

Swiss Re is one of the world’s leading providers of reinsurance, insurance, and other forms of insurance-based risk transfer. We anticipate and manage risks, from natural catastrophes and climate change to cybercrime.

Swiss Re Corporate Solutions is the commercial insurance arm of the Swiss Re Group. We offer innovative insurance solutions to large and midsized multinational corporations from our approximately 50 locations worldwide. We help clients mitigate their risk exposure, whilst our industry-leading claims service provides them with additional peace of mind.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. Swiss Re Corporate Solutions embraces a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment, everyone can bring their authentic selves to work and their passion for sustainability.