Executive Assistant

iStaff (Pty) Ltd; Johannesburg; Hybrid; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is looking for a skilled Project Manager and Executive Assistant to support their dynamic team. This role requires strong project management capabilities, formal qualifications, and proficiency in Microsoft applications. As part of a hybrid work environment, you will manage multiple responsibilities, including providing executive assistance, overseeing projects, and liaising with stakeholders. This position offers an exciting opportunity to contribute to a leading international search firm, where your expertise will be valued and your contributions impactful. If you thrive in a fast-paced, collaborative setting, this is the perfect role for you.

Qualifications

• Minimum 5 years experience as a Project Manager or Project Administrator.
• Strong project management skills and formal qualifications are essential.

Responsibilities

• Provide executive assistance to 2 Consultants.
• Oversee projects from inception to completion, ensuring quality execution.
• Liaise with stakeholders and manage internal and external diaries.

Skills

Project Management

Microsoft Applications

Proofreading and Editing

Typing Speed (50-60 wpm)

Attention to Detail

Stress Management

Independent Work

Education

Degree or Higher

Project Management Qualification/Certification

Tools

Microsoft Office Suite

Job description

Job Opportunity: Project Manager and Executive Assistant

A leading international Search Firm is seeking an experienced Project Manager and Executive Assistant to join their team. Strong project management skills and formal qualifications are essential for this role.

Minimum Requirements

• A Degree or higher (essential)
• Project Management qualification/certifications
• Proficient in Microsoft applications - Intermediate to Advanced level
• Experience proofreading and editing documents
• Typing speed of 50 to 60+ wpm
• At least 5 years working in a corporate environment
• At least 5 years experience as a Project Manager or Project Administrator
• Ability to work under pressure and meet tight deadlines
• Attention to detail
• Mature personality capable of handling stress
• Proven ability to work independently and manage high volumes of work
• Flexibility to work long hours when needed
• Position is hybrid (2-3 days in the office per week)

Responsibilities

• Provide executive assistance to 2 Consultants
• Assist with shortlisting and longlisting candidates
• Manage internal and external diaries
• Liaise with stakeholders
• Arrange local and international travel
• Prepare expense reports and monitor client-related expenses
• Support QA, social functions, front desk, and IT as needed
• Oversee projects from inception to completion, ensuring quality and smooth execution
• Communicate proactively with clients
• Schedule and coordinate candidate and client meetings efficiently
• Handle CV typing and related admin tasks for candidates
• Maintain Consultants' calendars and travel schedules

Please note: We will review applications and contact suitable candidates. Due to high volume, we may not respond to all applicants within 7 days. Your CV will remain in our database for future opportunities.

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Ensure your CV is in WORD or PDF format when applying; scanned CVs will not be considered. If unable to apply via the provided link, upload your CV at our website.

We reserve the right to amend or withdraw this advertisement. By applying, you accept our POPI Act policy.