Executive Assistant

Headhunters; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent brand in Gqeberha is seeking an experienced Executive Assistant. The role requires managing schedules, communications, and office administration, while also supporting marketing initiatives. Ideal candidates will have strong multitasking abilities, discretion, and proven experience in office management and project coordination.

Qualifications

• 5 years’ experience in office or project management.
• Experience in the marketing, advertising, or a similar industry is an advantage.

Responsibilities

• Support CEO and Group MD with scheduling and correspondence management.
• Oversee office administration tasks and maintain a productive environment.
• Assist in planning and executing marketing initiatives.

Skills

Time Management

Multitasking

Discretion

Organizational Skills

Analytical Skills

Problem Solving

Interpersonal Skills

Communication Skills

Proficiency in Microsoft Office

Familiarity with office equipment

Education

No formal education requirements

Job description

Sector Marketing / Communications / Advertising

Location Gqeberha

Job Type full_time

Experience 5 to 6 years

Qualifications No education

Package Negotiable

Description

Our client, a prominent brand name, is currently looking to employ an experienced Executive Assistant based in Gqeberha.

Requirements:

• 5 years’ experience in office or project management.
• Ability to manage time, projects, and people effectively, with strong multitasking skills and adaptability.
• High level of discretion and ability to handle confidential information.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Office and other digital tools, with the ability to quickly learn new systems and processes.
• Familiarity with office equipment and day-to-day operational support.
• Experience or exposure to the marketing, advertising, or a similar industry will be an advantage.

Responsibilities and expectations but not limited to:

CEO and Group MD Support:

• Coordinate and schedule business and personal meetings, proactively managing calendars.
• Manage emails and calls on behalf of CEO and Group MD and act as primary contact for internal and external stakeholders.
• Arrange travel, including flights, accommodation, and detailed itineraries
• Assist with personal errands as and when needed.
• Handle medical bookings, vehicle services, and other personal logistics.
• Manage personal documentation, including contracts, legal papers, and confidential correspondence.
• Prepare reports and compile relevant business or personal information.

Office Administration:

• Manage and resolve office space planning, moves, and workstation changes.
• Collaborate with HR to maintain a productive office environment.
• Oversee front-office tasks, guest experience, and general inquiries.
• Support planning of internal and off-site events.
• Collaborate with the finance team to maintain office equipment, manage vendor relationships, oversee insurance, coordinate deliveries, and procure necessary supplies.

Marketing Coordination:

• Support planning and execution of marketing initiatives across events, PR, email, social media, and website.
• Coordinate media relations and corporate communications to boost brand exposure.
• Assist in organizing community and marketing events, including logistics, registrations, vendor liaison, and collateral.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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