Executive Assistant

Scateck Recruitment; Gauteng; On-site; ZAR 200,000 - 400,000; Full time

Job summary

A leading recruitment agency is looking for an Executive Assistant to provide comprehensive support to their executive team. This role involves managing schedules, coordinating meetings and events, and maintaining high standards of professionalism and confidentiality. Candidates should possess strong MS Office skills and have five to seven years of experience in a similar capacity, demonstrating exceptional organizational and communication abilities.

Qualifications

• Five to seven years of experience as an executive assistant or in a senior executive setting.
• Very strong MS Office skills (Excel, Word, PowerPoint, and Outlook)
• Professional and presentable demeanor required.

Responsibilities

• Manage the executive's calendar and travel arrangements.
• Organize and coordinate meetings, conferences and events.
• Handle correspondence and draft communications.

Skills

MS Office Skills

Communication Skills

Organizational Skills

Interpersonal Skills

Multitasking Ability

Education

Relevant Tertiary Qualification

Job description

Executive Assistant This person is required to assist with managing the executive's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth functioning of daily activities

Execute a broad variety of administrative tasks that facilitate the executive member's abilities to effectively lead , including assisting with special projects.

Keep abreast with best practices within industry to enable the executive members to effectively respond to the market and all relevant stakeholders.

Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.

Coordinate and prioritize the executive's commitments, ensuring optimal use of their time.

Proactively anticipate schedule conflicts and resolve them efficiently.

Correspondence and Communication :

Handle incoming and outgoing communications, including emails, phone calls, and mail.

Draft, edit, and proofread correspondence, reports, and presentations.

Maintain professionalism and confidentiality in all communications

Meeting and Event Coordination :

Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.

Prepare meeting documentation, presentations, and minutes.

Ensure all necessary arrangements, such as venue booking and catering, are made in advance.

Administrative Support :

Provide general administrative support, such as document management, filing, and record-keeping.

Prepare and process expense reports, invoices, and other financial documents.

Assist with research, data analysis, and special projects as required.

Perform internal and external office communication, email and miscellaneous written correspondence.

Qualifications, skills and experience

Relevant tertiary qualification (preference will be given to Degreed candidates)

Five to seven years of experience as an executive assistant or experience in senior executive setting

Very strong MS office skills (Excel, Word, PowerPoint and Outlook)

Driver's License

Professional and presentable

Excellent communications skills (both verbal and written)

Personal Attributes

A high level of professionalism, integrity, and ethical behavior

Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.

Must be able to multitask

Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.

Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.

Highly reliable, punctual,

Good listening skills and be able to adapt communication

Must be able to prioritize tasks and remain composed under pressure is crucial.

Ability to work independently

Ability and willingness to manage multiple priorities

Ability to comfortably manage multiple administrative tasks and priority changes