Executive Assistant

Mayfly Agri (Pty) Ltd; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading agribusiness company is seeking an experienced Executive Assistant to provide comprehensive support to the CEO. The role requires a minimum of 5 years' experience in a similar position and the ability to manage schedules, facilitate communication, and lead strategic initiatives. Strong organizational and interpersonal skills are essential. This is an excellent opportunity to make a significant impact within a growing organization.

Qualifications

• Minimum 5 years experience in a similar role.
• Experience in administration of operational back-office processes.
• Strong verbal and written communication abilities.

Responsibilities

• Manage scheduling for the CEO and handle logistics.
• Perform administrative tasks and maintain filing systems.
• Lead strategic initiatives and act as contact for the CEO's team.

Skills

Organizational skills

Interpersonal skills

Proficiency in Microsoft Office

Time management

Communication skills

Education

Relevant Diploma

Bachelor's degree (advantage)

Tools

Microsoft Office

Job description

Minimum requirements for the role : Must have a relevant Diploma; A Bachelor's degree will be an advantageMinimum 5 years experience in a similar role reporting directly to a C-Suite ExecutiveExperience in administration of operational back-office processes for a small to medium enterprise is essentialStrong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detailVery strong interpersonal skills and the ability to build relationships with key stakeholdersProficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and social media web platformsProven ability to interpret data and produce insightful reportsExperience in planning and leading strategic initiativesStrong time management skills, including managing own workload and coordinating othersExcellent verbal and written communication abilitiesEffective planning and organizational skillsThe successful candidate will be responsible for : Managing professional and personal scheduling for the CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.Performing administrative and office support tasks, such as managing the diary, typing, creating spreadsheets, preparing presentations and reports, faxing, and maintaining the filing system and contact database.Building and leading the daily operations of the CEOs office.Leading strategic initiatives, facilitating special projects, and ensuring action items are being executed on behalf of the CEO.Acting as an extension of the CEO and serving as an information funnel, filter, and facilitator with internal and external stakeholders.Acting as the point of contact for the CEOs direct reports and triaging all incoming requests for the executives time to ensure calendar alignment with organizational priorities.Proactively following up with the CEOs team when goals are not being achieved, identifying the root causes, and providing actionable recommendations for improvement.Supporting meeting productivity by owning the planning, agenda, and note-taking process.Producing high-impact internal and external communications on behalf of the CEO.Assisting the Office Manager with operational activities.Providing ad-hoc support as needed.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates.

If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.