Executive Assistant

Spec-Africa; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking a proactive executive assistant to support the CEO in a dynamic environment. This role involves managing schedules, organizing documents, and facilitating communication across the organization. The ideal candidate will possess strong administrative and project management skills, with a keen attention to detail and the ability to work under pressure. Join a forward-thinking team where your contributions will significantly impact the executive's workflow and strategic initiatives. If you thrive in fast-paced settings and have a knack for problem-solving, this opportunity is perfect for you.

Qualifications

• 3+ years experience in an executive assistant role with strong administrative skills.
• High level of discretion and ability to manage time effectively.

Responsibilities

• Coordinate the CEO's schedule and meetings while overseeing correspondence.
• Support board meetings and streamline operations for effective decision-making.

Skills

Excel

PowerPoint

Project Management

Administrative Skills

Problem-Solving Skills

Time Management

Leadership Skills

Emotional Intelligence

Communication Skills (English)

Education

Diploma in Business Administration

Degree in Business Administration

Tools

MS Project

Job description

Job Summary
We're looking for an executive assistant to support our CEO with coordinating their schedule, organizing and preparing documents, arranging travel, supporting board meetings, and serving as the eyes and ears of our CEO in company matters.

The person we're looking for needs to be flexible and adaptable, have a high level of discretion, good problem-solving skills, good time management & attention to detail and be able to work in a fast-paced environment.

Main Responsibilities

1. Work directly with the Chief Executive Officer
2. Maintain the executive's calendar and scheduling their meetings
3. Oversee correspondence
4. Coordinate projects
5. Serve as a liaison between the executive and other employees
6. Take minutes during meetings
7. Documentation preparation
8. Analyzing data
9. Support the executive in any other way deemed necessary
10. Streamlining operations: Identify and implement solutions to optimize the CEO's workflow and free up their time for strategic decision-making.

Experience & Skills

1. Excellent Excel skills
2. Excellent Powerpoint skills
3. Strong Project Management skills - MS Project skills an advantage
4. Strong Administrative skills
5. Tech-savvy
6. Good time management & attention to detail
7. Leadership skills
8. Good problem-solving skills
9. High level of emotional intelligence and interpersonal skills
10. Diploma or Degree in Business Administration or related qualification (B preferable) with three years or more experience
11. Ability to act decisively and urgently
12. Ability to work under pressure when required
13. Ability to work independently
14. Good verbal and written communication skills (English)
15. Appropriate Business acumen and entrepreneurial aptitude