Executive Assistant

Assegai Recruitment; Gauteng; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading recruitment agency is seeking a proactive Executive Assistant to provide high-level support to the Head of Operations. You will be responsible for managing schedules, coordinating meetings, and ensuring smooth administrative processes. The ideal candidate is organized, communicates effectively, and can handle stress, with at least two years in a similar role.

Qualifications

• At least two years' experience as an Executive Assistant or similar role.
• Confidentiality and integrity are crucial for handling sensitive data.

Responsibilities

• Managing schedules and coordinating meetings for Executives.
• Providing excellent secretarial support to the Executive Team.
• Liaising between the Executive Team and relevant stakeholders.

Skills

Written communication

Verbal communication

Time management

Confidentiality

Integrity

Stress management

Teamwork

Education

Qualification in Secretarial Studies

Job description

We are seeking an experienced, proactive Executive Assistant to provide high-level support to the Head of Operations at our Client's office in Kempton Park (Gauteng).

The ideal candidate will have proven experience in office administration and possess exceptional organisational and communication skills.

As an Executive Assistant, you will be responsible for managing schedules, coordinating meetings, handling correspondence, and providing overall secretarial support to the Executive Team.

JOB PURPOSE

The Executive Assistant to the Director, Head of Operations, and New Business Development Manager is responsible for providing comprehensive support to the Executive Team and managing all administrative functions as required.

REQUIREMENTS & QUALIFICATIONS

Education & Experience Requirements:

Qualification in Secretarial Studies - advantageous

At least two years' experience as an Executive Assistant, office assistant, or similar role

Skills Required:

• Written communication: Ability to draft clear, concise, and professional documents, emails, and reports.
• Verbal communication: Skill in interacting with employees, managers, and external stakeholders in a professional manner.
• Time management: Ability to prioritise tasks and meet deadlines.
• Confidentiality: Understanding and maintaining confidentiality in dealing with sensitive employee data.
• Integrity and honesty: Consistent demonstration of these qualities.
• Stress management: Ability to handle stress and pressurised situations.
• Teamwork: Strong team player.

SPECIFIC RESPONSIBILITIES

• Arranging and coordinating Executives' calendars.
• Provide excellent secretarial support to the Executive Team
• Serve as a liaison between the Executive Team and all other relevant stakeholders.
• Managing projects and initiatives as assigned by the Executives.
• Database management.
• Quality assurance
• Performing administrative tasks and assisting with personal tasks as needed by the Executive Team.