Executive Assistant

QUALITECHS; City of Johannesburg Metropolitan Municipality; On-site; ZAR 25 000 - 45 000; Full time

Job summary

An established industry player is on the lookout for a highly organised Executive Personal Assistant & Sales Administrator. This dynamic role involves providing top-level support to executives while managing sales coordination tasks. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organisational skills and a proactive approach to client communications. With a focus on detail and professionalism, you will play a crucial role in ensuring smooth office operations and contributing to marketing efforts. Join a team that values integrity, discretion, and a positive attitude, where your contributions will make a significant impact.

Qualifications

• Bachelor's degree or equivalent experience required.
• Proficient in Microsoft Office suite with strong communication skills.
• Experience in administration or sales support is essential.

Responsibilities

• Provide high-level administrative support to senior executives.
• Prepare and follow up on quotations with clients promptly.
• Manage calendars and coordinate client visits efficiently.

Skills

Administrative Support

Client Communication

Sales Coordination

Document Preparation

CRM Data Entry

Microsoft Office Suite

Organisational Skills

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

We are seeking a highly organised, proactive, and professional individual to join our team as an Executive Personal Assistant & Sales Administrator. This role provides top-level support to executives while managing administrative and sales coordination tasks. The ideal candidate is detail-oriented, confident in handling client communications, and experienced in preparing business documentation and quotations.

Key Responsibilities:

Executive & Administrative Support

• Provide high-level administrative support to senior executives.
• Manage calendars, schedule meetings, and coordinate client visits.
• Prepare meeting agendas, reports, presentations, and other documents.
• Draft emails, meeting notes, and communication on behalf of executives.
• Support with meeting preparations and follow-ups.
• Maintain efficient document and file management systems.

Sales & Quotations Coordination

• Handle inbound and outbound calls and respond to customer inquiries professionally.
• Prepare, issue, and follow up on quotations with clients in a timely manner.
• Support the sales team with administrative tasks and order coordination.
• Assist in CRM data entry and client relationship management.
• Contribute to marketing efforts including social media updates and promotional material preparation.
• Ensure smooth day-to-day office operations.

Preferred Qualifications

• Bachelor’s degree or equivalent experience.
• Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
• Previous experience in administration, executive assistance, or sales support.
• Experience in the machinery, packaging, or manufacturing industry is a strong advantage.
• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities with great attention to detail.
• Ability to handle quotations, respond to technical inquiries confidently, and manage client follow-ups.
• Capable of working independently as well as collaboratively.
• High level of professionalism, integrity, and discretion.
• Positive attitude, willingness to learn, and proactive approach.
• Non-smoker.