Executive Assistant

Independent Schools Association of Southern Africa; City of Johannesburg Metropolitan Municipality; On-site; ZAR 250 000 - 400 000; Full time

Job summary

A leading independent school in Johannesburg seeks an Executive Assistant to the Head of Junior School. The ideal candidate will possess strong organizational skills, a tertiary qualification, and at least three years of relevant experience. Responsibilities include managing schedules, liaising with stakeholders, and supporting the administration team. This role offers an opportunity to contribute to the vibrant educational community at Kingsmead.

Qualifications

• At least 3 years' experience in a similar position.
• Excellent command of the English language (verbal and written).
• Experience in an educational environment is an advantage.

Responsibilities

• Manage scheduling for the Junior School Head.
• Serve as primary contact for stakeholders.
• Organize materials for meetings and take minutes.

Skills

Flexibility

Attention to detail

Strong management skills

Organizational skills

Ability to work under pressure

Education

Tertiary qualification

Tools

Latest technology

Job description

An Independent, Christian day school situated in Melrose, Johannesburg, Kingsmead provides an excellent, all rounded education to girls from Grade 000 to Matric.

Kingsmead seeks to employ the following enthusiastic, innovative, and highly qualified person:

EXECUTIVE ASSISTANT

TO THE HEAD OF JUNIOR SCHOOL

Kingsmead College wishes to appoint a professional Executive Assistant who will be a proactive problem-solver with exceptional communication and organisational skills. The candidate will have previous experience working in a highly pressured office environment.

The responsibilities of this role are:

• Manage professional and personal scheduling for the Junior School Head and co-ordinate complex scheduling.
• Serve as the primary point of contact between the Executive and internal and external stakeholders, including phone calls, emails, and face-to-face queries from parents, staff, and any other stakeholders.
• Organise and prepare materials for meetings, take minutes and track follow-up actions
• Organise team communications and various diaries.
• Perform general administrative duties, supporting the wider Administration team.
• Manage and maintain sensitive and confidential information with discretion and integrity.
• Support the broader leadership team as required
• Build strong working relationships with key stakeholders across the Kingsmead Community.
• Analyse data for reporting purposes.

The requirements for this position are:

• A tertiary qualification coupled with at least 3 years’ experience in a similar position working with an executive leader.
• Familiarity with the latest technology.
• Excellent command of the English language (verbal and written).
• Experience in working in an educational environment would be a distinct advantage.
• Promote the ethos of Kingsmead and participate in the broader life of the College.
• Flexibility to work outside of normal office hours when required.

The skills required for this position are:

• Flexibility and foresight with an ability to take the initiative on projects.
• Accuracy and attention to detail.
• Strong management and organizational skills.
• Experience in writing minutes at executive and governance levels.
• An ability to work under pressure.

If you meet the above criteria, please email a curriculum vitae with two contactable referees to Mrs Elsworth at [e-mail] and state on the subject line

JUNIOR SCHOOL EA by no later than 4 JUNE 2025.

Candidates may assume that their application has been unsuccessful if they have not been contacted by Kingsmead College by 11 July 2025.

Kingsmead is an Equal Opportunities Employer.

POPIA Disclaimer: Your CV and personal information will be used solely for the purposes and processes associated with this application and this data could be used for statutory reporting. The submission of your CV confirms your consent to this. We hereby confirm that we will ensure that your data is protected.