Executive Assistant

Stratogo; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A growing company in Cape Town is seeking an Executive Assistant to the CEO. This role involves providing high-level administrative support, ensuring the efficiency of operations, and maintaining confidentiality. The ideal candidate should have a strong educational background and at least five years of experience in a similar position, preferably within a manufacturing environment.

Qualifications

• Minimum 5 years of relevant experience at Director level.
• Experience in a medium-sized manufacturing company preferred.
• Clear criminal report required.

Responsibilities

• Manage calendars, handle correspondence and maintain records.
• Arrange travel and coordinate office operations.
• Conduct research and assist with projects.

Skills

Strong administrative skills

Excellent organizational skills

Verbal communication in English

Written communication in English

Emotional intelligence

Problem-solving skills

Attention to detail

Education

Grade 12

Minimum tertiary qualification

Postgraduate degree preferred

Tools

Microsoft Office Suite

Job description

A Personal Assistant will be part of the CEO's office, which includes the SHERQ department.

The role primarily provides secretarial support to the CEO, Board, committees, and EXCO members, including managing the company diary and daily activities to ensure seamless operations and confidentiality.

Role: Executive Assistant to the CEO

Location: Ottery - Cape Town

Start Date: Immediate

Qualifications:

• Grade 12
• Minimum tertiary qualification, postgraduate degree preferred
• Clear criminal report
• At least 5 years of relevant experience, preferably in a medium-sized manufacturing company
• At least 5 years as an assistant at Director level

Competencies:

Knowledge:

• Solid knowledge of Microsoft Office Suite
• Knowledge of office practices and imports processing

Skills:

• Strong administrative and leadership skills
• Excellent organizational, verbal, and written communication skills in English & Afrikaans
• Decisiveness, emotional intelligence, team-building, computer literacy, business acumen, problem-solving, creativity, and attention to detail

Other Requirements:

The role demands exceptional organizational, communication, problem-solving skills, confidentiality, discretion, professional authority, and exposure to upskilling courses related to administration, analytics, legal, and financial secretarial knowledge.

Decision Making: Maintain standards, practices, policies, and procedures; make operational decisions aligned with business needs.

Accountability: Responsible for all activities linked to the position, including managing the company credit card and establishing effective escalation structures.

Communication: Foster transparent and responsive communication, respond to emails within 24 hours, and provide telephonic guidance as needed.

Main Responsibilities:

• Administrative Support: Manage calendars, handle correspondence, prepare and distribute documents, and maintain accurate records.
• Operational Support: Arrange travel, process expenses, oversee office operations, and coordinate events.
• Strategic Support: Conduct research, assist with projects, facilitate stakeholder engagement, and monitor online reputation.
• Confidentiality: Handle sensitive information discreetly, protect the CEO's time, and maintain confidentiality at all times.

Additional Tasks: Perform other duties as assigned, collaborate with teams, stay updated with industry trends, and pursue self-development.

The company is committed to finding the ideal candidate and advises against paying for employment services. No costs are involved in securing employment with us.