Executive Assistant

Levi Strauss & Co.; Cape Town; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A well-known apparel company is seeking an Executive Assistant in Cape Town, South Africa. The role involves arranging logistics for management, supporting meetings, and managing business expenses. Ideal candidates will have a bachelor's degree, at least 6 years of executive assistant experience, and strong communication skills. Be part of a diverse team committed to sustainability and self-expression.

Qualifications

• At least 6 years of working experience as an executive assistant or in related administrative roles.
• Experience coordinating major events and meetings with logistical support.
• Ability to manage schedules and prioritize tasks effectively.

Responsibilities

• Arrange travel accommodations and manage visitor logistics.
• Coordinate meetings and provide administrative support.
• Track and manage business expenses and compile accrual reports.

Skills

Proficient computer skills

Excellent written and verbal communication skills

Excellent time management

Prioritization skills

Ability to manage multiple tasks

Education

Bachelor's degree in business administration or related field

Tools

MS Office Suite

Job description

time left to apply End Date: August 8, 2025 (1 day left to apply)

job requisition id R-0136364

JOB DESCRIPTION

Executive Assistant

Full time | Cape Town, South Africa

You’re an original. So are we.

We’re a company of people who like to forge our own path. We invented the blue jean in 1873, and we reinvented khaki pants in 1986. We pioneered labor and environmental guidelines in manufacturing. And we work to build sustainability into everything we do. Our brands stand for freedom and self-expression around the world.

At Levi Strauss & Co., you can be yourself — and be part of something bigger. We collaborate instead of competing. We believe that diverse perspectives make us stronger. And we try not to take ourselves too seriously. There’s plenty of room to make your mark here. Come work with us and wear what you love.

• To arrange and co-ordinate hotel accommodations, travelling schedules and visa applications for the Country Manager.
• To manage all incoming visitors and provide support with the logistical requirements.
• To coordinate and provide logistical/administrative support for all key meetings.
• To plan logistical and administrative support for all meetings that will be held in the region – working with overseas colleagues or external vendors.
• Manage major events/meetings like QBR’s, IOP, Townhalls etc. logistical and administrative support in major employee events etc.
• To follow up on key actions/tasks to ensure timely execution to meet established deadlines.
• To assist in completing and/or co-coordinating activities as related to assigned department projects/ assignments.
• To keep track of timelines for submission or completion of reports.
• To assist in PowerPoint presentations, gathering and summarizing information from various sources requested; create and format reports and presentation materials.
• To maintain an efficient document-management system and ensure accessibility of information.
• Monitor business / travel related expenses and ensure claims / expenses reports are submitted for reimbursements in a timely manner:

  process department invoices

  monitor and verify all bills before submission for approval

  verify & liaise with appropriate people for payment processing

  compile expense reports as and when required

  highlight significant differences

• To compile Accrual Reports and provide support on the quarterly forecast budgeting process.

Key Metrics:

• The schedules of the Country Manager are well managed:

  daily activities are scheduled with the conflicts highlighted for prioritization.

  regular and ad hoc meetings hosted by the Country Manager are arranged accordingly and everyone kept informed.

  itinerary of business trips that matches with the meeting/visit schedules.

• Meetings are run smoothly – where logistical and administrative arrangements are concerned.
• Documents managed in an efficient manner.
• Deadlines for submission of any paperwork or reports are met.
• Accurate and quality presentation materials and other documents completed within the deadlines.
• Department expenses are tracked and exceptions & non-compliance highlighted.
• Manage major events/meetings like QBR’s, IOP, Townhalls etc. Support in major employee events.

Requirements:

• Bachelor’s degree in business administration or related field preferred.
• At least 6 years of working experience as an executive assistant or other relevant administrative support experience.
• Proficient computer skills, including MS Office Suite; scheduling appointments/ updating calendar is a must.
• Excellent written and verbal communication skills.
• Excellent time management and prioritization skills.
• Able to concentrate on multiple problems/ tasks at once.

From day one, we've been doing it our way — creating our own drumbeat and building something that's different from the rest. That's why we're looking for people who are excited about finding their career fit and transforming the future. Because at Levi Strauss & Co., you can do what you love while staying true to who you are.