Executive Assistant

O'Brien Recruitment; Cape Town; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading recruitment agency in Cape Town is seeking an experienced Executive Assistant to support the Country Manager. The role involves managing travel arrangements, organizing meetings, and ensuring efficient document management. Ideal candidates will have a Bachelor's degree and over 6 years of relevant experience, demonstrating strong organizational and communication skills.

Qualifications

• 6+ years of experience in an Executive Assistant or similar support role.
• Strong computer skills, especially in MS Office.
• Preferred Bachelor's degree in Business Administration.

Responsibilities

• Arrange travel, accommodation, and visa applications for the Country Manager.
• Organize and support internal and external meetings.
• Create PowerPoint presentations and compile reports.

Skills

Communication

Organizational Skills

Time Management

Multitasking

MS Office

Education

Bachelor's degree in Business Administration

Grade 12 / Matric

Job description

Key Responsibilities:

• Arrange travel, accommodation, and visa applications for the Country Manager
• Welcome visitors and manage their logistical needs
• Organize and support internal and external meetings
• Coordinate major events such as QBRs, IOP, and Townhalls
• Follow up on key actions to ensure deadlines are met
• Assist with department projects and assignments
• Track timelines for reports and submissions
• Create PowerPoint presentations and compile reports
• Maintain an efficient document management system
• Raise purchase orders and monitor department expenses
• Handle business/travel expense claims and ensure timely submissions
• Verify and process department invoices and payments
• Compile expense and accrual reports
• Support quarterly budget forecasting

Key Metrics:

• Efficient scheduling and calendar management for the Country Manager
• Well-organized business travel and meeting arrangements
• Smooth execution of all logistical aspects of meetings and events
• Timely and accurate report and document submissions
• Expenses tracked accurately with any discrepancies flagged

Requirements:

• Bachelor's degree in Business Administration or related field (preferred)
• 6+ years of experience in an Executive Assistant or similar support role
• Strong computer skills, especially MS Office and calendar management
• Excellent communication and organizational skills
• Strong time management and multitasking abilities

Desired Skills:

• Travel booking
• Meeting Scheduling
• Diary management
• Travel Administration
• Administrative Support

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Grade 12 / Matric