Executive Assistant

Kelly; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is on the lookout for a dynamic Executive Assistant for a 6-month contract. This role is tailored for someone who thrives in fast-paced environments, providing strategic support to senior executives. You'll manage calendars, coordinate travel, and oversee project management while driving process improvements. If you're organized, proactive, and ready to make an impact, this opportunity is perfect for you. Join a team that values initiative and discretion, and help shape the future of corporate excellence.

Benefits

Commission

Qualifications

• 3+ years experience supporting senior leaders in a corporate environment.
• Strong knowledge of financial management tools and expense management.

Responsibilities

• Manage complex calendars and coordinate meetings for senior leaders.
• Oversee project coordination and ensure timely completion within budget.

Skills

Organisational Skills

Problem-Solving Skills

Communication Skills

Analytical Skills

Education

Matric

NQF Level 7 qualification

Tools

SAP

Oracle

Concur

MS Office Suite

Job description

SUMMARY
Are you a powerhouse of organisation, discretion, and initiative? A leading corporate firm is looking for a dynamic Executive Assistant to hit the ground running on a 6-month contract. If you thrive in a fast-paced environment and love being the right hand to top executives, this is your chance to make an impact where it matters most.

Our client is seeking to employ an Executive Assistant - 6 Month Contract.

Responsibilities

• Executive Calendar Management: Coordinate/manage complex calendars for senior leaders, ensuring optimal time utilization. Schedule meetings, appointments, and events.
• Strategic Support: Prepare for meetings, presentations, reports, and other critical events, including researching, analyzing data, and creating materials.
• Communication & Stakeholder Liaison: Facilitate effective communication between leaders, teams, and stakeholders, ensuring timely and accurate information exchange. Build and maintain relationships with internal and external stakeholders, including other executives, teams, vendors.
• Project Coordination and Management: Oversee and coordinate projects, ensuring timely completion, meeting expectations, and staying within budget. Track progress, identify potential issues, and develop contingency plans. Take on special projects and tasks as assigned, including research, analysis, and recommendations.
• Process Improvement: Continuously evaluate and improve processes for efficiency and effectiveness. Identify opportunities for automation, streamlining, and cost savings.
• Travel Coordination: Manage all aspects of travel for the GM, including booking flights, hotels, transportation, diary management, administration, budgeting, and payments, ensuring smooth operations and adherence to corporate governance.
• Budgeting & Expense Management: Manage and track expenses related to travel, entertainment, and other business expenditures. Develop and manage budgets for specific projects, ensuring alignment with financial goals. Identify cost-saving opportunities.
• Event Coordination & Planning: Manage procurement and inventory of corporate merchandise across sales streams, coordinate deployment for customer events, and liaise with event management companies to ensure brand consistency.
• Procurement & Inventory Management: Review and analyze office consumables requirements and budgets, monitor performance, and ensure cost-effectiveness.
• Networking & Relationship Building: Foster effective relationships with government authorities, industry stakeholders, and service providers.
• Leadership & Capability Development: Drive team development to enhance staff capabilities and ensure high-performance delivery.

Requirements

• Matric
• NQF Level 7 qualification (e.g., Diploma in Business Administration, Secretariat, or related; B. Comm Honours or CA (SA))
• At least 3 years' experience supporting senior leaders/executives in a corporate environment
• Knowledge of financial management tools (SAP, Oracle, Concur)
• Expense management experience
• Strong problem-solving and analytical skills
• Willingness to travel as required

Desired Skills and Qualifications

• Proficiency in MS Office Suite
• Effective communication skills
• Assertiveness and organisational skills

Employer & Job Benefits: Commission