Executive Assistant

DIGI Outsource; Cape Town; On-site; ZAR 200,000 - 400,000; Full time

Job summary

Join a dynamic team at an innovative digital gaming company where your skills can truly shine. As an Executive Assistant, you will play a crucial role in supporting the Managing Director and the executive team, ensuring smooth operations and effective communication. This role is perfect for someone with exceptional organizational skills and a passion for delivering high-quality work. You'll thrive in a supportive environment that values your contributions and encourages your professional growth. If you're ready to elevate your career and make a significant impact in the online gaming industry, this is the opportunity for you!

Benefits

Free Daily Meal

Free Massages Onsite

Free On-Site Gym

Group Life Cover

Employee Assistance Programme

Income Continuation Benefit

Leadership Training

Referral Bonus

Medical Aid Subsidy

Free Sleep Coaching

Qualifications

• Strong communication skills and experience in cross-functional teams are essential.
• Proven experience supporting high-level executives is required.

Responsibilities

• Provide comprehensive support to the Managing Director and executive team.
• Manage communication flow and prepare reports for meetings.
• Coordinate travel arrangements and manage meeting logistics.

Skills

Strong verbal and written communication skills

Experience working collaboratively in cross-functional teams

Expertise in managing multiple projects

Exceptional attention to detail

Ability to adapt quickly to changing environments

Proven experience as an Executive Assistant

Ability to maintain confidentiality

Excellent problem-solving abilities

Education

Business Administration Degree / Diploma or equivalent

Tools

Microsoft Office Suite

Google Suite

Job description

Kickstart your career in the online gaming world and experience the very latest in technology and innovation.

Who we are

We are part of Super Group, the NYSE-listed digital gaming company behind some of the world's leading Sports and iGaming brands.

At DigiOutsource, we bring passionate people and innovative tech together to create market-leading online gaming solutions. Our multidisciplinary teams are passionate about products, customer experience, and security. We're empowered to achieve the ultimate in high-performance gaming experiences using the best technology available.

Who we're looking for

We're on a thrilling journey of growth and innovation and we need passionate, driven individuals to join us. At DigiOutsource, every day is action-packed and we expect you to bring your A-game. In return, you'll find a supportive environment where your skills can flourish and your career can soar.

Ready to become a game changer? Supercharge your career with us and be part of something extraordinary.

Why we need you

We're on a mission to create extraordinary experiences for our customers and we believe that your unique skills, passion, and superdrive will help us achieve our vision.

As an Executive Assistant, you'll be providing comprehensive support to the Managing Director and other members of the executive team. This role requires exceptional administrative, communication, and organizational skills with a keen ability to handle sensitive matters and maintain confidentiality. This will help us excel at ensuring smooth daily operations to stay ahead of the game.

What you'll be doing

As part of your role, your responsibilities will include:

1. Communication:
   • Collaborate with the executive team to identify and prioritize discussions, ensuring all necessary information is communicated effectively.
   • Manage the flow of information to and from the executive team, reviewing and prioritizing incoming communication, summarizing, and distributing as needed.
   • Assist the MD with diary management, scheduling meetings, appointments, and liaising with attendees.
   • Prepare and submit expenditure reconciliations.
   • Maintain confidentiality and protect the integrity of company operations by handling sensitive information with discretion.
   • Serve as the go-to person for any questions or information required by executives, demonstrating a thorough understanding of company operations and priorities.
   • Provide support on various additional tasks and duties as assigned by the MD or executive staff.
2. Meeting Preparation:
   • Schedule and coordinate meetings on behalf of the MD and other members of the executive team.
   • Take an active role in setting meeting agendas, ensuring all key topics are covered and following up on post-meeting action items and approvals.
   • Prepare reports, presentations, and communications for meetings as required.
   • Review draft and prepare documents and materials for meetings.
   • Take notes and record minutes during meetings as needed.
   • Maintain an organized electronic filing system for documents and correspondence related to the MD's meetings.
3. Travel Management:
   • Manage travel arrangements including booking transportation and accommodation for the MD and executive team.
   • Ensure that travel itineraries are provided ahead of time with all relevant details for a seamless trip.
   • Coordinate logistics and schedule adjustments as required during travel.

This job description is not intended to be an exhaustive list of responsibilities. You may be required to complete other reasonable duties in order to achieve business objectives.

Essential skills you'll bring to the table

The necessary skills that we require for this role include:

1. Strong verbal and written communication skills with the ability to convey complex ideas clearly and effectively.
2. Experience working collaboratively in cross-functional teams with a focus on achieving shared goals.
3. Expertise in managing multiple projects simultaneously with a track record of delivering on time and within scope.
4. Exceptional attention to detail ensuring high standards of quality in all outputs.
5. Ability to adapt quickly to changing environments and priorities, maintaining effectiveness in dynamic situations.
6. Business Administration Degree / Diploma or equivalent.
7. Proven experience as an Executive Assistant or in a similar role supporting high-level executives.
8. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
9. Ability to maintain confidentiality and exercise discretion in sensitive matters.

It would be great if you also have some of the following skills:

1. Excellent problem-solving abilities and a proactive solution-oriented approach.
2. Strong interpersonal skills with the ability to work collaboratively with senior leadership and staff.
3. Experience with corporate governance and familiarity with board meeting preparation is a plus.

Our values are non-negotiables

Our culture is underpinned by core values that are linked to key behavioral competencies. Along with the below behavioral competencies, these are essential for all employees in order for you to embed in and drive our culture forward.

These competencies are:

1. Initiating action
2. Business Acumen
3. Decision Making
4. Communication

What you'll get back

We offer a great variety of personal and professional benefits to help you thrive at DigiOutsource and Super Group. This includes:

• We're dedicated to your supergrowth. Our comprehensive learning and development programmes give you a range of resources and opportunities to expand your skills and advance your career.
• Your hard work and achievements won't go unnoticed. Our innovative Performance Tool ensures you receive regular constructive feedback helping you to continuously improve and reach your full potential.
• Our Employee Assistance programme offers a variety of benefits which you and your family can benefit from.
• Free Daily Meal
• Free Massages Onsite
• Free On-Site Gym
• Group Life Cover
• Employee Assistance Programme
• Income Continuation Benefit
• Leadership Training
• Referral Bonus
• Medical Aid Subsidy
• Free Sleep Coaching
• Retirement Annuity Subsidy

Be part of that Superclass feeling.

At Super Group, diversity is part of our DNA. With teams across 16 countries, 85 nationalities, and 20 languages, we take equal opportunities seriously, championing a supportive, inclusive, and empowering environment wherever you are in the Group.

It's all about putting your experience first and ensuring honesty and fairness in all we do.

Here, your growth is supported and your contributions valued.

Game on!

• Please note we will apply relevance to our Talent Management and Talent Development Programme as part of our recruitment process.
• Shortlisted candidates may need to complete an assessment.

This position requires trust and honesty; it has access to customers' financial details; therefore, a credit and criminal record check will be conducted. The qualifications identified herein are an inherent job requirement; therefore, a qualification verification check will be done. By applying for this role and supplying the necessary details, you hereby grant us permission to apply for these checks. This will be done in a confidential manner and solely for the purposes of verification.

Should you not hear from us within 2 weeks, please deem your application as unsuccessful.

The perfect place to work, play, and grow!

Key Skills

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite