Executive Assistant

LML Shared Solutions; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading solutions provider in Cape Town is seeking a Travelling Executive Assistant to support executives while managing a wide range of administrative tasks. Ideal candidates should possess proven experience in similar roles, strong organizational skills, and proficiency in Microsoft Office. The position involves managing calendars, preparing documents, and liaising with various stakeholders. This role may require working overtime and travel abroad.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and relevant software.
• High level of professionalism and integrity.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Willingness to work overtime, irregular hours, and travel.

Responsibilities

• Manage and maintain executive calendars.
• Prepare and edit correspondence and documents.
• Coordinate executive meetings and take minutes.
• Handle confidential information with integrity.
• Liaise with stakeholders on behalf of the executives.
• Assist with special projects as needed.
• Manage office supplies and facilities.
• Prepare expense reports and manage budgets.

Skills

Organizational skills

Time management

Excellent communication

Proficiency in Microsoft Office Suite

Discretion and confidentiality

Problem-solving

Education

Managers Assistant qualification

Job description

Overview

Job Description: As the Travelling Executive Assistant/ Personal Assistant, you will play a critical role in supporting our executive and ensuring the smooth operation of the administrative functions. You will be responsible for a wide range of tasks that require discretion, attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with integrity and discretion.
• Liaise with internal and external stakeholders on behalf of the executives.
• Assist with special projects and provide administrative support as needed.
• Manage office supplies, equipment, and facilities to ensure a well-organized workspace.
• Prepare expense reports and manage budgets for executive activities.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role is preferrable.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Relevant Qualification ie. Managers Assistant qualification etc.
• Willng to work overtime and irregular hours, as well as able to travel abroad for longer periods of time