Executive Administrator

Rad Resources; Johannesburg; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a highly organized and detail-oriented administrative professional to support the Managing Director and Executive Committee. This role involves managing diaries, arranging travel, and preparing essential documentation for meetings. The ideal candidate will possess advanced Excel skills and a relevant tertiary qualification, ensuring smooth operations and compliance within the organization. If you thrive in a dynamic environment and have a passion for administration, this opportunity offers a chance to make a significant impact while working closely with senior leadership.

Qualifications

• Minimum of two years of administration experience required.
• Relevant tertiary qualification is essential.

Responsibilities

• Provide high-level administrative support to the Managing Director and Exco team.
• Manage diaries, travel arrangements, and prepare board packs.

Skills

Administration experience

Advanced Excel skills

Organizational skills

Communication skills

Education

Relevant tertiary qualification

Tools

Microsoft Excel

Job description

Minimum Requirements :

• Have a minimum of two-years administration experience.
• Must have relevant tertiary qualification.
• Solid administration skills with advance Excel.
• Own reliable transport.
• Valid drivers license.

Main job functions :

1. Provide high level administrative and organizational support to the Managing Director and Exco team.
2. Diary management, including scheduling, sending reminders, and organizing catering for meetings.
3. Travel arrangements for the Exco team.
4. Preparation of board packs.
5. Minute taking for board meetings.
6. Organising and maintaining files and records.
7. Compiling expense reports and invoices.
8. Financial investigations and bookkeeping experience.
9. Handling petty cash.
10. Ordering office supplies and managing inventory.
11. Assisting with special projects and events.
12. Fleet management.
13. Ensure compliance with all relevant regulations and company policies.
14. Plan and schedule routine maintenance, repairs and upgrades of vehicles.
15. Track and analyse fleet performance metrics, such as fuel consumption, maintenance costs, and delivery times.
16. Maintain clear and effective communication with drivers.
17. Address and resolve issues related to fleet operations in a timely and efficient manner.
18. Identify and implement strategies to reduce fleet operating costs.
19. Maintain accurate records of fleet assets, maintenance history, and driver performance.
20. Prioritize and ensure the safety of drivers and vehicles.
21. Keep track of traffic fines and ensure payments by drivers.