Executive Administrative Manager

Xenia Pharmaceutical; Centurion; On-site; ZAR 30,000 - 50,000; Full time

Job summary

Xenia Pharmaceutical is seeking a dynamic Executive Admin Manager to support various projects in a fast-paced environment. The role involves managing administrative operations, maintaining documentation, and providing vital support to project teams. Join a cutting-edge company in the veterinary healthcare industry, where you can grow and make a meaningful impact.

Benefits

Opportunity for growth and development

Collaborative team environment

Qualifications

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organisational skills and attention to detail.
• Excellent communication skills, both verbal and written.

Responsibilities

• Oversee day-to-day administrative operations of projects.
• Maintain project files and ensure documentation is updated.
• Assist with scheduling and project coordination.

Skills

Organisational Skills

Communication Skills

Time Management

Proactivity

Adaptability

Tools

Microsoft Office

Job description

Executive Admin Manager

Xenia Pharmaceutical is a contract manufacturer specializing in the development and manufacturing of animal health and wellness products including farm feeds, stock remedies and veterinary medicines. Our commitment to excellence extends to every department, and we are looking for a dynamic Executive Admin Manager to join our team and support the day-to-day operations of current and future projects.

About the role:

The Executive Admin Manager will play a pivotal role in managing administrative functions across multiple projects. Working closely with the Business Developer, they will ensure that all administrative tasks are executed with precision and efficiency. Their responsibility will be to organise and maintain records, manage files, and keep project documents updated.

If you are organised, adaptable, and thrive in a fast-paced environment, we want you on our team!

Job Details:

• Job Type: Permanent
• Location: Centurion / Midrand
• Working Hours: Monday – Thursday: 07h00 to 17h00; Friday: 07h00 to 13h00
• Salary: Qualification and experience dependent

Key Responsibilities:

• Oversee day-to-day administrative operations for current and upcoming projects.
• Maintain all project files and documents.
• Assist the Business Developer with administrative tasks, scheduling, and project coordination.
• Ensure reports, correspondence, and documentation are up to date and easily accessible.
• Manage emails, appointments, and communications, ensuring smooth workflow.
• Provide general office support to enhance team productivity and project timelines.

Requirements:

• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work under pressure in a fast-paced environment.
• Strong organisational skills with an eye for detail and time management.
• Well-presented and professional demeanour.
• Excellent communication skills, both verbal and written.
• Ability to think quickly, troubleshoot problems, and handle challenges efficiently.
• Proactive and adaptable to changing priorities and project needs.

Why Join Xenia Pharmaceutical?

• Be a part of a cutting-edge company making a meaningful impact in the veterinary healthcare industry.
• Collaborate with a passionate and driven team committed to success.
• Opportunity for growth and development within the company.

To Apply: Submit your CV and a cover letter to [e-mail]

Become a part of our mission to drive innovation and excellence in the pharmaceutical industry