Executive Administrative Assistant - Accounting & Tax Support | 39068734880

Somewhere; Cape Town; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A leading company is seeking an Executive Administrative Assistant to support their accounting and tax team. The role is fully remote, requiring strong organizational skills and detail orientation. Candidates should be tech-savvy and proactive, managing documents, invoicing, and client communication in a fast-paced, performance-driven environment.

Benefits

Collaborative team culture

Focus on personal growth

Flexible holidays

Qualifications

• Detail-oriented with strong organizational skills.
• Proficient in Google Drive, QuickBooks, and task management tools.
• Excellent communicator with a client-friendly approach.

Responsibilities

• Manage documents, handle invoicing, and organize files.
• Assist clients with inquiries and manage basic communications.
• Track tasks and assist with compliance-related matters.

Skills

Attention to Detail

Organization

Communication

Technical Savvy

Proactivity

Tools

Google Drive

QuickBooks

Canva

Job description

Position: Executive Administrative Assistant - Accounting & Tax Support
Job Type: Full-Time, Remote
Location: South Africa or Latin America preferred
Working Hours: 9 AM - 5 PM EST, Monday to Friday
Salary Range: $1,000 - $2,000 USD/month depending on experience
Type of Contract: Independent Contractor
About the Role:

Our client is looking for a highly organized and detail-oriented Administrative Assistant to support their accounting and tax team. This is a hands-on, client-facing role where you'll help keep the back office running smoothly, managing documents, handling invoicing, tracking tasks, and assisting with client communications.

You don't need to be a tax expert, but if you love structure, know your way around spreadsheets, and enjoy supporting a team, you'll thrive in this role. The environment is fast-paced and performance-driven, so strong communication and attention to detail are key.

If you're proactive, tech-savvy, and can juggle multiple priorities with ease, we'd love to connect with you.
Key Responsibilities:

• Document & Data Management: Organize and upload client documents, manage digital files in Google Drive and Canopy, and enter data into QuickBooks and spreadsheets.
• Client Support: Follow up on missing items, prepare engagement letters and invoices, manage recurring billing, and respond to basic client questions.
• Compliance Admin: Assist with 1099 prep, EFTPS setups, and tracking tax deadlines and licenses.
• Workflow Coordination: Update client records, assign tasks, track progress, and support internal meeting prep.
• General Admin & Social Media: Schedule meetings, manage subscriptions, support social media posts, and update Canva templates.

What We're Looking For:

Detail-obsessed - You track files and deadlines like a champ
Super organized - You thrive in systems like Google Drive and Canopy
Strong communicator - Professional, clear, and client-friendly
Tech-savvy - QuickBooks, Google Workspace, and task tools are second nature
Independent and proactive - You don't wait for reminders
Bonus: Familiarity with accounting or tax workflows
Why Join This Team?

• Collaborative, supportive team culture
• Learn the ropes of financial operations and tax work
• Flexible holidays (as long as deadlines are met!)
• Strong focus on personal growth and professional development

Ready to Apply?
If you're organized, motivated, and ready to support a busy accounting team, we'd love to hear from you.