Examination Coordinator

Optimi Learning; Gauteng; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player is seeking a detail-oriented Examination Coordinator to support and oversee exam-related processes. This role involves assisting students with inquiries, maintaining accurate examination records, and ensuring compliance with relevant regulations. The ideal candidate will possess strong administrative and communication skills, along with proficiency in Microsoft Office. Join a dynamic team in Centurion and contribute to a streamlined examination experience for students. If you thrive in a structured environment and enjoy supporting others, this position offers a rewarding opportunity to make a difference.

Qualifications

• Minimum 1 year of administrative experience required.
• Proficient in Microsoft Office suite is essential.

Responsibilities

• Manage student and client examination enquiries via phone and email.
• Ensure compliance with examination policies and procedures.

Skills

Administrative Skills

Communication Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Fluent English

Education

Grade 12 or equivalent

Tools

Moodle

Job description

Optimi has an opening for a detail-oriented, organised individual with strong administrative and communication skills to join the team as an Examination Coordinator. You will be responsible for supporting and overseeing exam-related processes, assisting students with their enquiries and ensuring full compliance with examination policies and procedures.

REQUIREMENTS

• Grade 12 or equivalent (Essential)
• Minimum 1 year of administrative experience
• Proficient in Microsoft Excel, Word, and Outlook
• Moodle or other learning management systems (Advantageous)
• Fluent in English (written and verbal communication)

DUTIES

• Deal with all student and client examination enquiries on the phone, via email, and the ticketing system.
• Provide clear, professional communication and support.
• Resolve issues efficiently and escalate when necessary.
• Maintain accurate student examination records.
• Communicate effectively with both internal and external examination stakeholders.
• Manage external exam centre coordination
• Prepare and file required examination documents.
• Support student registration for examinations and form submissions.
• Ensure compliance with document storage regulations.
• Assist in the invigilation of on-campus exams.
• Execute internal policies and ensure all processes are aligned with the DHET and relevant examination board regulations.
• Maintain compliance at every stage of exam administration.

This position is based in Centurion.

Should you not receive a call from us within 14 days, please consider your application unsuccessful.