Events Manager

Exceed Human Resource Consultants; Franschhoek; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A premier event management firm in Franschhoek is seeking an experienced Event Manager to conceptualize and execute diverse events. Responsibilities include managing logistics, budgets, and staff while maintaining high client satisfaction. Ideal candidates will have strong project management skills and proven experience in event planning. This position requires flexibility to work during evenings and weekends. Competitive salary with opportunities for growth.

Qualifications

• Proven experience in event management, hospitality, or a related field.
• Strong project management skills, with a track record of delivering events on time and within budget.
• Flexibility to work evenings, weekends, and public holidays as required.

Responsibilities

• Conceptualize and execute a variety of events including weddings and corporate functions.
• Manage on-site event staff and oversee logistics during events.
• Serve as the primary contact for clients and maintain effective communication.

Skills

Event Planning

Client Relations

Budget Management

Project Management

Vendor Coordination

Education

Relevant field experience

Tools

Event Management Software

Microsoft Office Suite

Job description

Reference:10557 CDSConsultant: Carinade SwardtJob Description:

• Event Planning and Management
  • Conceptualize, plan, and execute a variety of events, including weddings, corporate functions, wine tastings, festivals, and private celebrations.
  • Collaborate with clients to understand their vision, goals, and budget to deliver tailored event experiences.
  • Develop comprehensive event timelines, checklists, and plans to ensure all aspects of the event run smoothly.
  • Source and liaise with vendors, suppliers, and entertainers, ensuring quality and cost-effectiveness.
  • Conduct site inspections and plan layouts that optimize the use of the estate’s unique venues and surroundings.
• Operational Oversight:
  • Oversee event set-up and breakdown, ensuring all logistics are executed to perfection.
  • Manage on-site event staff, providing direction and support during functions to maintain high service standards.
  • Troubleshoot and resolve any issues that may arise during events to ensure client satisfaction.
  • Maintain inventory of all event-related materials, equipment, and décor items, ensuring they are well-maintained and available when needed.
• Business Development:
  • Proactively seek new opportunities to attract clients and secure bookings for the estate’s event spaces.
  • Work closely with the marketing team to promote event services through campaigns, social media, and networking events.
  • Build and maintain relationships with event planners, corporate clients, and local businesses to encourage repeat bookings.
• Client and Guest Relations:
  • Serve as the primary contact for clients, ensuring effective communication from initial inquiry to post-event feedback.
  • Provide expert guidance and creative suggestions to enhance the client’s event experience.
  • Establish a warm, welcoming, and professional atmosphere for all guests attending events.
• General Responsibilities:
  • Manage event budgets, ensuring cost-efficiency while maintaining the estate’s high standards.
  • Prepare detailed post-event reports, identifying successes and areas for improvement.
  • Stay informed about industry trends and best practices to introduce fresh, innovative ideas to offerings.
  • Coordinate with the estate’s hospitality, wine production, and culinary teams to align event objectives with the broader vision of the brand.
  • Maintain compliance with all health, safety, and legal regulations related to events.

Qualifications:

• Proven experience in event management, hospitality, or a related field.
• Strong project management skills, with a track record of delivering events on time and within budget.
• Proficiency in event management software and tools, as well as Microsoft Office Suite.
• Own reliable transport and a valid driver’s license.
• Flexibility to work evenings, weekends, and public holidays as required.

How to Apply:

• Email your comprehensive CV [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.