Events Coordinator

Tyron Consultancy; Paarl; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading events management company in Paarl is seeking an enthusiastic Events Coordinator to join their team. This role involves overseeing all aspects of event planning and execution, ensuring projects are delivered with precision and creativity. Ideal candidates will have a strong background in event management with excellent organizational and communication skills. If you're passionate about creating unforgettable experiences, this is the perfect opportunity for you.

Qualifications

• 3-5 years of experience in event planning or coordination.
• Bachelor’s degree or equivalent experience in a related field.
• High attention to detail and passionate about creating memorable experiences.

Responsibilities

• Plan, coordinate, and execute weddings/corporate events.
• Communicate with clients and suppliers for seamless delivery.
• Supervise on-site teams during setups and breakdowns.

Skills

Organizational Skills

Communication Skills

Project Management

Budgeting & Financial Management

Customer Service

Problem-Solving

Negotiation Skills

Team Leadership

Technical Skills

Legal and Safety Knowledge

Creative Skills

Education

Bachelor’s degree or diploma in event management, hospitality, marketing

Tools

Event management software

Job description

Events Coordinator position currently available in Paarl.

We are an energetic and fast-paced wedding and events management company that has been in the industry for over 30 years. We are seeking a proactive and skilled Events Coordinator to join their growing team.

You will oversee the planning, coordination, and execution of events from concept to completion. This role requires someone with a creative “can-do” mindset, a strong foundation in event management, and the ability to manage multiple events with precision and creativity.

Requirements:

• Experience: 3-5 years of experience in event planning, coordination, or a similar role.
• Education: A bachelor’s degree, diploma or equivalent experience in event management, hospitality, marketing, or a related field.

Skills Required:

• Organizational Skills: Excellent ability to plan, coordinate, and manage multiple tasks simultaneously.
• Communication Skills: Strong written and verbal communication skills for interacting with clients, suppliers, and team members.
• Project Management: Experience in managing events from start to finish, including budgeting, timelines, and resource allocation.
• Budgeting & Financial Management: Financial background and the ability to budget a must
• Customer Service: Solid customer service skills for interacting with clients and suppliers
• Problem-Solving: Ability to identify and resolve issues effectively during event planning and execution.
• Negotiation Skills: Experience negotiating with clients, vendors, and suppliers.
• Team Leadership: Ability to lead and motivate event teams.
• Technical Skills: Familiarity with event management software and tools.
• Legal and Safety Knowledge: Understanding of legal and health and safety regulations for events.
• Creative Skills: The ability to arrange flowers a bonus but not essential – creativity big picture thinking non-negotiable.

Preferred Attributes:

• Team player with leadership potential.
• High attention to detail.
• Passionate about events and creating memorable experiences.

Key Responsibilities:

• Plan, coordinate, and execute weddings/corporate events and functions.
• Communicate with clients, suppliers, and teams to ensure seamless event delivery.
• Familiar with event budgets, timelines, and logistics.
• Conduct site visits, risk assessments, and practical evaluations of events.
• Supervise and assist on-site teams during setups and breakdowns
• Produce event reports, debriefs, and ensure customer satisfaction post-event.