Event Executive (Travel / Hospitality Client)

Ipg Dxtra; Gauteng; Hybrid; USD 40 000 - 55 000; Full time

Job summary

Join a dynamic global team as an Event Executive, where your creativity and organizational skills will shine. You'll play a key role in planning unforgettable events for a prestigious hospitality client, collaborating with high-profile talent and experts. This position offers the chance to thrive in a fast-paced environment, ensuring seamless execution of events while managing logistics and vendor relations. With a focus on innovation and play, you'll be part of a recognized leader in the industry, contributing to memorable experiences that engage audiences worldwide.

Benefits

Unlimited PTO

Medical/Dental/Vision Insurance

Pet Insurance

Parental Leave

Employee Stock Purchase Plan

Mental Health Resources

Personal Development Programs

Qualifications

• 2-3 years of experience in agency or events field.
• Strong written and verbal communication skills.

Responsibilities

• Assist in coordinating and managing tasks across multiple markets.
• Support the execution of experiential marketing programs.

Skills

Event Planning

Communication Skills

Problem-Solving

Time Management

Attention to Detail

Tools

Microsoft Office Suite

Job description

THE JOB / Event Executive (Travel / Hospitality Client)

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

• The priority location for this role is Los Angeles, CA on a hybrid work (3 days a week in the office) basis.

PST working hours are required, and qualified remote candidates from other major West Coast cities will also be considered. Do you have a passion for creating unforgettable events and delivering world-class guest experiences?

Are you excited about working with a fast-paced, dynamic global team?

If so, this is the perfect opportunity for you! We are seeking an Event Executive to join our growing team and play a key role in executing global hosted experiences for our hospitality and travel client.

In this role, you will support the execution of events as part of a multi-market launch and an ongoing portfolio of events that promote our client's integrated marketing campaigns.

You will have the chance to work with high-profile talent, athletes, and local experts in various cultural disciplines to bring diverse experiences to life! As an Event Executive, you'll support on-site execution and collaborate closely with internal teams and external partners.

You will thrive if you're organized, meticulous, a creative problem-solver, and possess excellent communication skills.

THE WORK YOU'LL DO

1. Assist in coordinating and managing tasks across multiple markets.
2. Help with vendor relations, logistical planning, and preparing event documents for smooth execution and recaps.
3. Support the execution of experiential marketing programs both in-person and virtually.
4. Prepare agendas for meetings, take detailed notes, and ensure effective communication with internal and external partners.
5. Assist in maintaining documents like status reports, inventory tracking, and meeting notes.
6. Support expense and budget management.

THE BIGGER TEAM YOU'LL JOIN

Recognized as one of the "Best Places to Work in Sports," Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We pride ourselves on being Playmakers—creating innovative ways to bring play into our work, lives, and the world.

We believe in the power of play to generate big ideas and unlock potential for our clients and talent. Our expertise allows us to evolve the fan experience across sports and entertainment alongside some of the biggest brands and talents worldwide. The world needs more play than ever.

WHO WE'RE LOOKING FOR

• 2-3 years of experience within an agency or events field.
• A proactive go-getter with a "no job is too big or too small" mentality.
• Comfortable working behind the scenes and directly with guests.
• Willing to adapt to a fast-paced environment with a coachable attitude.
• Strong written and verbal communication skills for effective interaction with teams.
• Excellent attention to detail, time management, and organizational skills.
• A self-starter capable of taking initiative, solving problems, and handling new challenges.
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher).
• Willingness to travel domestically and work on weekends or holidays as needed.
• A valid driver's license is required.
• A sense of humor and the ability to engage in light-hearted moments.

Anticipated travel level: Moderate (20-45%)

Position pay: $40,000, overtime-eligible, with a comprehensive benefits package including unlimited PTO, medical/dental/vision insurance, pet insurance, parental leave, savings plans, employee stock purchase plan, pre-tax benefits, mental health resources, discounts, ERGs, and personal development programs.

Octagon is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or veteran status.

If you need accommodation during the application process, please contact us at the provided email. Due to volume, messages unrelated to accommodations will not be answered.