Event Coordinator

An exciting opportunity has become available for an Events Coordinator to join the Business Development Team in our Cape Town office.

Duties and Responsibilities

1. Co-ordinating a high number of in-person events, ranging from small meetings, seminars, conferences, golf days, cocktail functions, and internal functions.
2. Working knowledge of webinars and the associated technology.
3. Co-ordinate all logistical requirements and administrative duties, e.g. name badge printing, packs, registration, catering requirements, parking, branding etc.
4. Maintaining records of all bookings, e.g. venue and catering and processing payments where necessary.
5. Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
6. Assisting with creative decisions like event concepts.
7. Co-ordinating all event-related meetings.
8. Researching vendors, venues, and negotiating costs.
9. Helping set up and dismantle events efficiently through to completion.
10. Using event technology systems to set-up event registration workflows.
11. Assist the Marketing team with distribution of collateral, submit photos for social media and arrange internal photoshoots.

Education and Experience

1. Relevant qualification and proven experience are essential.
2. Driver's licence and own transport essential.
3. Experience of event management in a corporate environment.
4. Client focused.
5. Strong attention to detail.
6. Project management/organisational skills.
7. Confident with all Microsoft Office packages.
8. Good written and verbal communication skills.
9. Multi-tasking abilities are essential.
10. Deadline driven.
11. Willing to work after hours and on weekends.

Knowledge, Skills, and Abilities

1. Creative and used to thinking outside the box.
2. Passion for events.
3. Able to work independently as well as part of a team.
4. Personable and presentable.
5. Eager to contribute new ideas.
6. Ability to work under pressure.
7. Customer/Client service orientated.