Estate Governance & Administration Lead

Tailormade Solution; Umhlanga Rocks; Presencial; ZAR 480.000 - 780.000; Jornada completa

Descripción de la vacante

Tailormade Solution in Umhlanga, KwaZulu-Natal is seeking an experienced Estate and Administration Manager to oversee day-to-day estate administration, governance implementation, financial controls, people management and resident services.

This senior role requires commercial acumen, integrity and strong reporting to support the Board of Directors with timely decisions. You will ensure governance, financial, and service-provider performance are managed professionally and consistently.

Formación

• Relevant diploma or degree in Business Administration, Property Management, Finance, Governance, Community-Scheme Management or related field.
• At least five years of relevant management experience.
• Experience in budgeting, financial controls, management reporting, procurement and contract administration.
• Experience managing staff and service providers.
• Strong written and verbal English communication skills, numeracy and digital literacy.
• Working knowledge of governance, the Companies Act, CSOS, POPIA, PAIA, labour administration and procurement controls.
• Valid driver's licence and ability to respond to authorised operational requirements outside ordinary working hours.

Responsabilidades

• Prepare Board packs, agendas, management reports and action registers.
• Implement and monitor Board resolutions, policies and compliance deadlines.
• Maintain statutory registers, contracts registers, policy records and official documentation.
• Coordinate AGM and SGM administration, member notices and approved resolutions.
• Support compliance administration relating to CSOS, CIPC, POPIA and PAIA.
• Coordinate operational inputs into annual operating, capital and maintenance budgets.
• Review management accounts, cash flow, levy collections, arrears and budget variances.
• Monitor procurement processes, purchase orders, quotations and invoice approvals.
• Maintain appropriate financial controls, segregation of duties and audit trails.
• Coordinate audits or independent reviews and track corrective actions.
• Supervise estate employees, including performance management, attendance, leave administration and training.
• Manage service-provider contracts, performance reviews, service levels and compliance records.
• Coordinate competitive procurement processes and prepare recommendations within delegated authority.
• Address underperformance and elevate material contractual issues appropriately.
• Maintain accurate, secure and accessible records relating to residents, employees, contractors, incidents and complaints.
• Establish effective workflows, reporting dashboards and action-tracking systems.
• Manage resident enquiries, complaints and service requests professionally.
• Coordinate resident notices, updates and emergency communications.
• Maintain constructive relationships with the municipality, regulatory bodies and other relevant stakeholders.
• Maintain risk registers, insurance schedules, claims records and emergency contacts.
• Escalate material risks, suspected fraud, data breaches, safety concerns and statutory non-compliance.
• Coordinate professional advice where specialist legal, financial, HR or technical expertise is required.

Conocimientos

Leadership

Financial acumen

Integrity

Judgement

Communication

Recordkeeping

Staff management

Stakeholder management

Educación

Diploma/degree in Business Administration or related field

Descripción del empleo

Tailormade Solution in Umhlanga, KwaZulu-Natal is seeking an experienced Estate and Administration Manager to oversee day-to-day estate administration, governance implementation, financial controls, people management and resident services.

This senior role requires commercial acumen, integrity and strong reporting to support the Board of Directors with timely decisions. You will ensure governance, financial, and service-provider performance are managed professionally and consistently.