Engineering Document Controller

Booyco Electronics; Boksburg; On-site; ZAR 400,000 - 600,000; Full time

Job summary

A leading engineering company is seeking a Senior Document Controller to manage and maintain engineering documents and records. The role includes establishing document control systems, ensuring compliance with ISO standards, and supporting junior team members. Ideal candidates will have a strong background in document control processes within engineering environments.

Qualifications

• 3-5 years’ experience in documentation creation, editing, management and control.
• 1-3 years in a senior or lead role.
• Familiarity with ISO 9001 or similar quality management systems.

Responsibilities

• Establish and maintain a document control system for all engineering documents.
• Coordinate with engineers and project managers for version control.
• Train junior document controllers on best practices.

Skills

Document control processes

Technical documentation understanding

Regulatory compliance

Education

National Senior Certificate/Grade 12

Tertiary qualification in document control/records management

Tools

Microsoft Office

Job description

Main Purpose of the Job

An experienced and detail-oriented Senior Document Controller to manage, control, and maintain engineering documents and records in accordance with company standards and project requirements. The ideal candidate will have extensive experience in document control processes within engineering environment and a strong understanding of technical documentation and regulatory compliance.

Education, Experience And Competencies

• National Senior Certificate/Grade 12 and tertiary qualification in document control/records management
• 3-5 years’ experience in documentation creation, editing, management and control
• 1-3 years in a senior or lead role
• Familiarity with ISO 9001 or similar quality management systems (advantage) & Electronic/Electrical knowledge (advantage)
• Computer literate: Microsoft Office
  
  

Responsibilities

• Create and update development technical and Section 21 Master files
• Establish and maintain a document control system for all engineering documents, including drawings, specifications, datasheets, calculations, and reports.
• Ensure the accurate and timely registration, distribution, and retrieval of documents to internal teams and external stakeholders.
• Coordinate with engineers, project managers, and contractors to ensure version control and document integrity.
• Maintain electronic document management systems (EDMS) and ensure metadata and document attributes are correctly captured.
• Review and audit documentation for compliance with company and industry standards (e.g., ISO).
• Archive inactive or obsolete documents and support retrieval of historical data for audits or project reviews.
• Train and support junior document controllers on document management best practices.
• Liaise with QA/QC and compliance teams to ensure all documentation meets audit and quality assurance standards.
• Prepare regular reports on document control status, outstanding approvals, and document turnaround times.
• Ensure all documentation packs are according to Booyco and ISO9001-2015 standards.
• Maintain all product related technical documents and registers.
• Control Engineering documentation.
• Verify technical validity of existing product and service-related documents.
• Update and keep record of new drawings list.
• Develop and update all QMS related process flows.
• Review, update and receive approvals for all related documents.
• Generate document number according to ISO9001-2015 standards, update product index approval spreadsheet
• Analyse and implement improvements on current product and service-related processes.
• Update control documents monthly.
• Compile and archive final data packs.
• Assist with stock take, update stock take master sheet when required.