Employee Relations Supervisor

KPMG South Africa; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading professional services firm in Johannesburg seeks an Employee Relations Supervisor to manage compliance with Labour Laws and HR policies. Responsibilities include drafting ER documentation, assisting with investigations, and advising HR teams. Ideal candidates hold relevant qualifications and have 3-5 years of experience in ER matters. The role offers a collaborative work environment with a focus on diversity and inclusion.

Qualifications

• Minimum 3-5 years of experience in dealing with Employee Relations matters.
• Strong written and verbal communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Assist with execution of Employee Relations processes.
• Draft warning and charge letters for disciplinary hearings.
• Administer the Colleague Handbook and People Policies.

Skills

Understanding of South African Labour Laws

Technology usage

Stakeholder liaison

MS Office Suite knowledge

Experience in professional services

Education

Relevant tertiary qualification

Postgraduate qualification in Labour Law

Job description

Job Title/position

Employee Relations Supervisor

Number Of Positions

1

Function and Business Unit: Central Services Unit, PPC

The People, Performance and Culture (PPC) Business Unit of KPMG SA is responsible for providing specialist Human Resources and Learning services to maximise efficiency and support the business objectives and strategy.

Description Of The Role And Purpose Of The Job

Collaborating and assisting with the execution of Employee Relations (ER) matters while ensuring firm wide compliance to relevant Labour Laws and HR policies and procedures. Administering and maintaining the Colleague Handbook, People Policies and employment contract templates. Providing advice to the Functional HR teams on ER matters, including the My Performance Plan (MPP) process.

Key Responsibilities

Employee Relations

• Draft warning letters
• Draft charge sheets for hearings
• File ER documentation as required in the International Standard of Quality Management control
• Prepare documentation to assist the ER Lead to complete the related International Standard of Quality Management control
  
  
  
  

• Assist with International Standard of Quality Management and Quality Control Review queries
  
  
  
  

• Assist with disciplinary investigations
• Draft the findings and sanctions for disciplinary enquiries
• Assist the ER lead to investigate escalated grievances
• Assist with the logistics for disciplinary hearings
• Assist with the delivery of top priority ER projects across all functions
• Assist with the logistics and documentation for incapacity terminations
• Draft separation and settlement agreements
• Provide advice and assistance to the HR team on My Performance Plan (MPP) processes
• Prepare CCMA objection notices
• Draft suspension notifications
• Complete the Exco ER reporting
• Provide expert ER advise to business and the broader PPC team
• Provide ER training to the interns, HR team and business
  
  

People Policies

• Custodian of the South Africa Colleague Handbook
  
  
  
  

• Custodian of the Southern African Colleague Handbook
• Review and amend People Policies as required
• Custodian of the Disciplinary code
• Prepare documentation for new proposed or changed policies for presentation to People Council and Exco
• Assist to compile the documentation for the relevant International Standard of Quality Management control
• Assist with International Standard of Quality Management and Quality Control Review queries
  
  

Third Party Contracting (TP)

• Custodian of the Third-Party Contracting process document
• Provide oversight to the Third-Party tracker and the accuracy and reliability thereof
• Provide advice on the Third-Party contracting process to the HR team and business
• Assist in resolving Third-Party contracting queries
• Assist to compile the documentation for the relevant International Standard of Quality Management controls
• Assist with International Standard of Quality Management and Quality Control Review queries
  
  

Employment Letter templates

• Custodian of the employment letter templates repository
• Drafting and amending employment letters as required
• Provide advice on contracting queries to the experience and grad recruitment teams
• Draft Partner appointment letters for review by the ER lead
  
  

Skills

Skills and attributes required for the role:

• Good understanding of the South African Labour Laws and relevant case law
• Good grasp of technology
• Ability to liaise with stakeholders at all levels
• Good knowledge of MS Office Suite
• Experience in a professional services firm
  
  

Personal Attributes

• High level of confidentiality and integrity
• The ability to build collaborative relationships with good interpersonal skills and the ability to relate well to colleagues with differing levels of expertise and skills while championing inclusion and diversity
• The ability to work well under pressure and to perform to deadlines
• Excellent written and verbal communication skills
• Team player, self-aware and assertive
• Strong organisation skills; a self-starter with initiative, ability to foster innovation and a commonsense approach to problem solving
• Highly analytical
• Sound decision-making ability
• High level of attention to detail and a desire to drive quality
• The ability to work unsupervised
  
  

Minimum requirements to apply for the role (including qualifications and experience):

• Relevant tertiary qualification
• Postgraduate qualification in Labour law
• 3 – 5 years’ experience in dealing with ER matters