Electronic Resources Librarian post level 9 Library and Information Services Job ID 6110

KINDLY TAKE NOTE : Applications may only be submitted online through the official UFS vacancy website. Applications submitted through any other platform will not be considered.

Duties and responsibilities :

1. Manage and administer the Electronic Resources Management (ERM) subdivision of the collection development and management.
2. Monitor and intervene when necessary on the spending of the allocated Electronic Resources and Management budget.
3. Coordinate, manage and monitor SANLIC and non-SANLIC deals pertaining to all the subscriptions that UFS LIS subscribes to.
4. Initiate and coordinate ERM initiated and related roll out projects of strategic relevance to the CDM Division.
5. Initiate meetings with suppliers to share ideas on ERM related issues including service delivery discounts and complaints.
6. Oversee the development and implementation of internal and external strategic ERM Projects.
7. Create awareness and train stakeholders on the available information resources to improve usage.
8. Conduct shelf readings of allocated shelves daily.
9. Measure usage of statistics output (electronic and print Journals and databases).
10. Bridge the communication gap between ERM service providers and the UFS (LibGuides liaison role attend SANLIC conference actively use different social media platforms).
11. Conduct quality assurance and assessment on delivered ERM services.
12. Oversee ERM office maintenance and administration.
13. Draw and share ERM professional development regularly.
14. Ensure strategic alignment of ERM programmes with the UFS LIS strategic plan.
15. Initiate and contribute towards collection development policy and standard operating procedures amendment processes.
16. Develop guiding reports on the ERM operations and processes that feed to the entire Collection Development and Management operations.
17. Report regularly on the ERM activities and align them to the official and signed performance plan.
18. Perform regular quality control checks to ensure the accuracy of order data.
19. Receive order reports from the booksellers and update orders with the relevant order status information.
20. Monitor, review and evaluate Collection Development Policy parts that pertain to the ERM operations.
21. Provide guidance on the ERM policy development related function within the CDM.
22. Develop effective strategic relations and stakeholder management internally and externally.
23. Liaise with suppliers, UFS Finance, procurement and Library Managers across all campuses.
24. Increase the visibility of the ERM in academic Faculties and various academic programmes across all campuses (Develop Faculty-ERM collaborations).
25. Implement new system developments and changes in consultation with the acquisitions manager.
26. Conduct general and focused roadshows to internal stakeholders.
27. Conduct customer satisfaction and information needs surveys to determine users perception of the LIS ERM services.
28. Market UFS LIS ERM related services in support teaching, learning and research.
29. Utilize ERM tools to create digital displays and exhibits that encourage access and usage of electronic and print information resources in support of teaching, learning and research.
30. Participate in UFS LIS themed collections and showcasing important digital resources with emphasis on ERM.
31. Control and allocate an annual book ERM budget.
32. Inspect the LMS / University Financial Management system (PeopleSoft) integration regularly.
33. Generate Library Management System (LMS) ordering report to check the accuracy of ER orders placed.
34. Provide the annual ERM Fiscal close report working in collaboration with the Library Systems Specialist.
35. Compile and report regularly on expenditure and encumbrances by faculty and schools.
36. Participate in monthly collection and development committee meetings.
37. Promote good governance practices within ERM and CDM divisions.
38. Manage, develop and implement ERM training processes across all campuses.
39. Develop procedure training manual on the acquisition and management of electronic resources.
40. Train staff in new procedures, new system releases and fund codes.
41. Contribute to the development of training manuals and videos in support of the ER across all campuses.
42. Develop ERM modules that form part of the short learning programme to be offered on a national platform.
43. Provide training and support to the different divisions within and outside UFS LIS and across all campuses.
44. Manage and advise all divisions within UFS across all campuses on matters pertaining to ERM activities.
45. Develop ERM-focused presentations in support of the induction across all campuses.
46. Present in local and international ERM-related gatherings that include webinars, workshops, symposiums and conferences.

Inherent Job Requirements

1. Bachelor's degree or BTech degree on NQF Level 7 in Library and Information Science.
2. Any Degree plus Postgraduate diploma on NQF Level 8 in Library and Information Science.
3. Minimum of two (2) years relevant working experience relating to the duties and responsibilities.
4. Membership of LIASA (attach the 2025 certificate).

Recommendations

1. Honours degree on NQF Level 8 in the field of Library and Information Science.
2. Knowledge of the academic library’s acquisition processes.
3. Experience within the higher-education environment.
4. Knowledge of university systems, policies and procedures.

Requirements

1. Results Orientated : The ability to stick with tasks, not give up and overcome obstacles in completing one's task.
2. The ability to be reliable, responsible, dependable and to fulfil obligations.
3. Strategic Thinking : The ability to deal with several activities at a time.
4. The ability to focus on details, work towards perfection and approach work in a neat and organised manner.
5. Business Acumen : The ability to adhere to rules and strictly follow work regulations.
6. Proficient in using MS Office.
7. Leading : The ability to maintain high levels of personal motivation, energy and enthusiasm.
8. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
9. Building Coalitions : The ability to be self-assured and at ease with people in all types of social situations.
10. The ability to make decisions through consultation, collaboration and working with close supervision.

Required Documents

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

1. A detailed curriculum vitae and cover letter.
2. Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
3. A copy of your identity document (SA ID or passport for foreign nationals).
4. Proof of registration with a Professional Body (if required).
5. A copy of your driver's license (if required).
6. Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties : 01 May 2025

Salary : The salary is available on request.

Subject to specific conditions: pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries : For enquiries please feel free to contact or email. Additionally kindly contact / 9814 / 2979 for assistance.

General : The UFS is a designated employer and is committed to the pursuit of excellence, diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the underrepresented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13EE Plan UFS 1 March 2022.

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.

Required Experience : Junior IC

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