Document Controller

MPAMOT; Cape Town; On-site; ZAR 360 000 - 600 000; Full time

Job summary

A leading consultancy in Cape Town is seeking an experienced Document Controller to manage project documentation using Autodesk Construction Cloud (ACC). The role involves ensuring compliance with ISO standards, quality checks, and providing support to project teams. The ideal candidate will have strong analytical, organizational, and communication skills, along with a minimum of 3 years of experience in document control within construction or engineering projects.

Qualifications

• Minimum of 3 years of experience in document control, preferably in construction or engineering projects.
• Expertise in Autodesk Construction Cloud (ACC) and experience in document control using ACC.

Responsibilities

• Create and maintain project documentation in Autodesk Construction Cloud (ACC).
• Ensure all project documents are accurate, complete, and up to date.
• Provide training and support to project team members on document control processes.

Skills

Analytical Skills

Organizational Skills

Communication Skills

Problem Solving

Education

Bachelor's degree in Engineering

Diploma in Architecture

Diploma in Business Administration

Tools

Autodesk Construction Cloud

Microsoft Office

Document Management Systems

Adobe Acrobat

Sharepoint

Job description

MPAMOT is a multisector consultancy providing engineering management and development services on projects. With nearly 200 of the best people working on a diverse range of challenges were helping our clients deliver sustainable infrastructure and development solutions. We have a collegiate and collaborative culture which values equality and diversity and we take proactive steps to create an inclusive workplace.

2. Purpose of the role :

We are seeking an experienced Document Controller to join our team. The successful candidate will have expertise in Autodesk Construction Cloud (ACC) or similar and relevant experience in document control. As a Document Controller you will be responsible for ensuring the timely and accurate flow of information and documentation throughout the project lifecycle adhering to ISO 19650 standards.

3. Role Description

The focus of the role will be :

• Create and maintain project documentation in Autodesk Construction Cloud (ACC).
• Ensure all project documents are accurate complete and up to date.
• Ensure quality checks on documents to ensure compliance with project standards and procedures.
• Monitor and track project document status and ensure all stakeholders have access to the correct version of documents.
• Respond to information requests from project stakeholders and ensure documents are delivered in a timely manner.
• Manage document distribution and transmittals ensuring proper tracking and recording of all document movements.
• Assist with the development and maintenance of project document control procedures and standards.
• Provide training and support to project team members on document control processes and procedures.
• Provide adhoc reports and information on system usage status of RFIs change requests notices etc. and assist with adhoc requests relating to user activity.
• Maintain User Directories and Information Management Protocol Update and maintain the user access matrix and IM Protocol.
• Respond to adhoc requests relating to information management Provide adhoc advice and guidance on use of Autodesk Construction Cloud (ACC) and associated user guides and policy documents.
• Develop and configure workflows within Autodesk Construction Cloud (ACC) Define and create workflows for new processes and activities associated with new teams and ways of working.
• Access control and permissions maintenance within Autodesk Construction Cloud (ACC).
• Provide general project administration support to the team / office.

4. Personal attributes :

• Good analytical oragnisational and communication skills.
• The ability to prioritize and organise workload without supervision.
• The ability to work effectively within a project team.

The following specifications apply :

• Bachelors degree / diploma in Engineering Architecture Business Administration or related field.
• Minimum of 3 years of experience in document control preferably in construction or engineering projects.
• Expertise in Autodesk Construction Cloud (ACC) and experience in document control using ACC.
• Knowledge of project document control procedures and standards.
• Excellent communication and interpersonal skills.
• Ability to work in a fastpaced dynamic environment and manage multiple tasks simultaneously.
• Strong problemsolving and analytical skills.
• Proficient in Microsoft Office and other relevant software and tools.

Key Skills

Information Management,Adobe Acrobat,Continuous Improvement,Records Management,Assembly Experience,User Acceptance Testing,Project Engineering,Sharepoint,Filing,Document Management Systems,Mentoring,Document Management

Employment Type : Full Time

Experience : years

Vacancy : 1

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