Executive Assistant Human Capital(Temp) Global Grade 08

Barloworld Power Angola; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in Gauteng is seeking an experienced Personal Assistant to support the Human Capital team. The role involves managing executive schedules, coordinating meetings, and maintaining office systems. The ideal candidate will have strong organizational skills, HR experience, and proficiency in MS Office. This position requires a personable approach and the ability to handle tasks efficiently, ensuring smooth operations within the department.

Qualifications

• At least 6 years of experience as a Personal Assistant.
• Minimum 4 years of practical HR experience.

Responsibilities

• Manage complex calendars and coordinate appointments for executives.
• Support HC leadership with administrative duties and meetings.
• Monitor departmental budgets and prepare reports.

Skills

Communication

Organizational Skills

Attention to Detail

Education

Diploma in Human Resource Management

Undergraduate degree in HR

Tools

MS Office

ERP systems

Job description

Perform complex office administration tasks and support Human Capital (HC) and Remuneration and Benefits teams, including personal administration.

Manage complex calendars, arrange meetings, and coordinate appointments for assigned executives.

Communicate with internal and external HC contacts at senior levels and manage HC relationships.

Support HC leadership team members with administrative duties, coordinate management meetings and BBS huddles, and follow up on operational matters.

Develop, implement, and maintain departmental office systems and standards for Human Capital to uphold a professional departmental image.

Create HC Purchase Requisitions, process MIGO transactions, and ensure timely supplier payments.

Monitor departmental budgets, track expenditures, and prepare reports on office and administrative costs.

Review, assess, and follow up on correspondence, engaging with senior stakeholders to meet deadlines.

Coordinate and consolidate routine Human Capital reports and KPI dashboards.

Provide support in composing, editing communications, presentations, business plans, and board papers.

Coordinate and schedule events such as conferences, seminars, and meetings.

Handle phone calls, queries, mail, and emails, routing them to relevant personnel.

Coordinate travel arrangements, accommodations, and logistics for relevant executives and reports.

Maintain data and electronic filing of all documentation for assigned executives.

Qualifications, Experience, and Competencies

At least 6 years of experience as a Personal Assistant working with executives.

Minimum 4 years of practical HR experience.

Diploma in Human Resource Management; an undergraduate degree in HR is advantageous.

Proficient in MS Office (Word, PowerPoint, Excel, Teams) and ERP systems.

Excellent written and verbal business communication and presentation skills.

Good business and financial acumen.

Personable, cheerful personality with a flexible approach and willingness to handle issues outside normal hours.

Knowledge of procure-to-pay processes.

Valid driver's license.

Strong prioritization, administrative, planning, organizing, and coordination skills.

Attention to detail with a strong customer service orientation.