Frontline Office Administrator (Maternity Relief Contract)

SFI Group (Pty) Ltd; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading company in Gauteng is seeking a Frontline Office Administrator for a 6-month maternity relief role. This position offers a chance to enhance your administrative skills in a dynamic environment while providing essential support across various business functions.

Qualifications

• 2-3 years of experience in an administrative or reception role.

Responsibilities

• Welcoming guests and managing front desk operations.
• Administering timesheets and payroll compliance.
• Coordinating boardroom bookings and meeting setups.

Skills

Organizational Skills

Communication

Interpersonal Skills

Attention to Detail

Education

Matric (Grade 12)

Diploma in Business Administration

Tools

Microsoft Office

Job description

ROLE CONTEXT

Are you available immediately? Do you have a passion for providing top-tier customer service and ensuring seamless office operations? Our Gauteng Office is looking for a Frontline Office Administrator to join our team as maternity relief for a period of 6 months, offering expertise in office administration and business support services. This role is perfect for someone eager to demonstrate essential workplace skills in a fast-paced, professional environment.

What You’ll Be Doing (Key Responsibilities)

As our Frontline Office Administrator, your responsibilities will include, but are not limited to:

• Front Desk & Visitor Management: Welcoming guests, answering calls, and directing inquiries professionally.
• Timesheet Administration: Receiving, verifying, and capturing employee hours into our payroll system, ensuring compliance with job allocations.
• Office Supplies & Inventory Management: Monitoring and controlling office stationery and grocery stock levels, ensuring efficient budget tracking and replenishment.
• Administrative Support & Compliance: Assisting departments with financial documentation processing, job card filing, and compliance reporting.
• Boardroom & Meeting Coordination: Managing bookings, preparing meeting spaces, and ensuring seamless office operations.
• General Office Administration: Supporting other departments with essential admin tasks to ensure smooth day-to-day operations.

Experience

WHAT YOU NEED TO SUCCEED

• 2-3 years of experience in an administrative or reception role.

Qualifications

• Matric (Grade 12)
• Diploma or BTEC in Business Administration, Finance, or related field (compulsory)

Skills & Knowledge – What Sets You Apart

Technical and Administrative Skills

• Strong organizational skills with the ability to manage multiple tasks.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with switchboard operations and call management is advantageous.
• Understanding of payroll/timesheet management processes is beneficial.

Additional Skills

• Excellent communication and interpersonal skills.
• Professional, friendly, and welcoming demeanor.
• Attention to detail with high accuracy.
• Ability to work independently and in a team.
• Proactive mindset with willingness to learn and take initiative.

APPLY NOW IF YOU ARE SEEKING…

• An opportunity to gain hands-on experience in a professional environment.
• Exposure to various business functions, including HR, finance, and operations.
• A stepping stone to a long-term career in business administration.
• A dynamic, supportive team fostering professional growth.

TO QUALIFY, YOU MUST…

• Be available to start immediately or within a short notice period.
• Have a valid SA ID.
• Meet the minimum criteria outlined above.
• Reside in Gauteng.
• Be eager to learn and develop within a corporate environment.

READY TO KICKSTART YOUR CAREER IN BUSINESS ADMINISTRATION?

If you’re a motivated graduate eager to gain valuable experience, apply now and take the first step towards a rewarding career in business administration!