Procurement Officer

Jhpiego; Gauteng; On-site; ZAR 300 000 - 500 000; Full time

Job summary

Jhpiego seeks a Procurement Officer to manage procurement processes in South Africa. This full-time role involves sourcing, negotiating, and liaising with vendors, ensuring compliance with procurement policies. The position requires strong analytical and organizational skills, with a focus on maintaining supplier relationships and managing contracts. Ideal candidates will have a Bachelor's degree and relevant experience in logistics or supply chain management.

Qualifications

• 5-6 years experience with a Bachelor's degree or 9-10 years with a diploma in logistics or supply chain.
• Knowledge of purchasing strategies and database management.

Responsibilities

• Support procurement planning activities and inventory management.
• Negotiate prices and terms with vendors and manage supply distribution systems.
• Ensure compliance with Jhpiego and donor procurement practices.

Skills

Negotiation

Analytical Skills

Organizational Skills

Education

Bachelor's degree

Diploma

Tools

MS Office Suite

QuickBooks

Job description

6 days ago Be among the first 25 applicantsOverviewThe Procurement Officer will support the program and operations teams in undertaking all procurement requirements of Jhpiego programs in South Africa.

This includes sourcing, negotiating, purchasing, and liaising with a wide variety of vendors / suppliers.

The Procurement Officer organizes, manages, and oversees the daily implementation of procurement systems and procedures in accordance with Jhpiego's Procurement Policies and Procedures Manual.

The role works closely with Programs, Finance, and Operations staff to ensure the timely procurement of goods and services.Position DetailsThe Procurement Officer position is a full-time fixed-term role ending on 31 March , with the possibility of renewal subject to funding and organizational needs.

The role will operate from the Jhpiego South Africa Office in Pretoria.ResponsibilitiesSupport procurement planning activities and inventory management.Build capacity and ensure compliance with operational policies, forms, and SOPs among project staff.Coordinate between head office and Jhpiego South Africa office for procurement activities.Develop and implement consolidated procurement and implementation plans.Procure goods and services for a large organization.Ensure compliance with Jhpiego and donor procurement practices.Maintain sound procurement policies and office culture.Research and identify vendors, solicit quotations, negotiate prices and terms, raise POs via QuickBooks.Follow up with vendors to ensure timely delivery.Manage supply distribution systems and maintain records for forecasting needs.Coordinate documentation for donations and equipment handovers.Ensure office equipment is recorded in inventory upon delivery.Support routine inventory counts and maintain procurement records.Coordinate approvals, shipments, and customs clearances with Baltimore staff.Draft and approve Vendor Selection Basis (BVS).Ensure timely vendor invoice submission for payment.Handle shipments and customs processes.Conduct quality checks and contribute to audits of procurement systems.Develop risk mitigation plans for fraud and report suspected cases.Provide analytical support for service delivery and research as needed.Supplier Database and Contract ManagementMaintain supplier database and contracts.Vet new suppliers and perform risk assessments.Keep a contract register and monitor performance against SLAs.Propose cost-effective purchasing measures.Relationship ManagementMaintain relationships with stakeholders and suppliers.Stay informed on market changes affecting supply and demand.Propose and implement procurement protocol improvements.Other TasksPerform additional tasks within finance and operations as assigned.QualificationsBachelor's degree with 5-6 years or diploma with 9-10 years relevant experience in logistics, management, or supply chain.Knowledge of purchasing strategies and database management.Ability to work independently, be proactive, and maintain confidentiality.Strong interpersonal, negotiation, organizational, and analytical skills.Experience in fast-paced environments and with MS Office Suite.Willingness to travel up to 10% as required.Preferred QualificationsFamiliarity with Jhpiego procurement systems, IntelliTrack, and USG regulations.Experience in international or multicultural settings, especially with US government-funded NGOs.Jhpiego is an equal opportunity employer and does not discriminate based on gender, race, ethnicity, or other legally protected characteristics.

Beware of recruitment scams; official communications will always come from a @Jhpiego.org email.