Receptionist / Personal Assistant

Curiska (Pty) Ltd; Gauteng; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A leading company in Gauteng is seeking a Receptionist and Office Admin Assistant to manage calls, emails, and front desk operations. The ideal candidate will ensure a welcoming environment and handle various administrative tasks efficiently. This role is crucial for maintaining office organization and providing excellent customer service.

Qualifications

• Experience in managing calls and emails.
• Ability to maintain a tidy office environment.

Responsibilities

• Answering and managing calls, handling incoming messages.
• Greeting visitors and maintaining the reception area.
• Managing calendars and scheduling appointments.

Skills

Communication

Organization

Customer Service

Job description

Hiring: Receptionist and Office Admin Assistant

Location: Initially based in Sandton, moving to the new premises in Kempton Park.

Responsibilities:

1. Communication and Correspondence: Answering and managing calls, handling incoming calls, taking messages, and directing calls to the appropriate extensions.
2. Email Management: Sorting, distributing, and responding to emails.
3. Mail Handling: Receiving, sorting, and distributing incoming mail and packages; preparing outgoing mail.
4. Front Desk Management: Greeting visitors, welcoming clients and visitors professionally and friendly; visitor screening and security protocol enforcement; answering inquiries and providing information; maintaining the reception area.
5. Maintaining Office Areas: Keeping the reception and general office areas tidy and organized daily.
6. Administrative Tasks: Managing calendars and scheduling appointments; data entry and record keeping; ordering supplies; preparing documents like letters, memos, and reports; booking travel and accommodation for staff.
7. Basic Accounting: Processing invoices and expenses.
8. Other Duties: Providing refreshments; handling complaints professionally; liaising with departments; assisting with events.