Payroll Administrator

Hire Resolve; Pretoria; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player in financial services is looking for a skilled Payroll Administrator to oversee the complete payroll process. This role involves ensuring accuracy in payroll transactions, preparing reconciliations, and maintaining compliance with labor legislation. The ideal candidate will have a keen eye for detail, strong problem-solving skills, and the ability to communicate effectively across all levels of the organization. Join a dynamic team that values collaboration and offers opportunities for professional growth. If you're passionate about payroll administration and eager to make a significant impact, this is the perfect opportunity for you.

Benefits

Market-related salary

Flexibility to work outside normal hours

Remote work subject to management approval

Willingness to travel if required

Qualifications

• Minimum of 3 years in payroll administration in the Financial Sector.
• Degree or Diploma in Payroll Administration or equivalent certificate.

Responsibilities

• Manage end-to-end payroll process for the Group.
• Prepare monthly reconciliations and payroll-related management reports.

Skills

Planning and organizing

Problem-solving and analysis

Effective communication

Ability to work under pressure

Automation focus

Education

Degree or Diploma in Payroll Administration

Tools

Sage X3

Excel

Word

PowerPoint

Job description

Hire Resolve's client, a major financial services company, is seeking a Payroll Administrator to join their team based in Pretoria. The ideal candidate will be responsible for managing the end-to-end payroll process for the Group, working closely with the Finance and HR Teams.


Responsibilities
Philosophy

• Ensure payroll information is always accurate and verified before processing.
  
  

Processes

• Process monthly payroll transactions (appointments, terminations, increases, deductions, etc.)
  
  
• Communicate payroll deadlines, policies, and procedures.
  
  
• Process payroll adjustments.
  
  
• Prepare monthly reconciliations (salaries, tax, medical aid, provident fund).
  
  
• Provide payroll-related management reports and leave reports monthly.
  
  
• Load invoices on Sage X3, ensuring proper reconciliation to the payroll system.
  
  
• Prepare payment requisitions for all salary-related items, including directors’ remuneration, and coordinate payments.
  
  
• Maintain accurate and complete payroll records.
  
  
• Register companies with authorities (SARS, Workmen’s Compensation, Department of Labour).
  
  
• Prepare and submit statutory declarations (EMP201, EMP501, UIF, Compensation) and process related payments.
  
  
• Generate and release IRP5s and payslips.
  
  
• Administer Medical Aid and Provident Fund portals.
  
  
• Support HR processes (e.g., dummy payslips, manual leave calculations).
  
  
• Prepare audit documentation for internal and external audits.
  
  
• Act as primary liaison with PaySpace consultants.
  
  
• Administer payroll system controls (access, backups, entity setups, tax rates).
  
  
• Handle queries from authorities, auditors, and staff.
  
  
• Calculate monthly maternity leave pay.
  
  

People

• Communicate effectively with individuals at all organizational levels to resolve queries.
  
  
• Work collaboratively within a team.
  
  

Requirements
Formal Education:

• Degree or Diploma in Payroll Administration or equivalent certificate.
  
  

Experience:

• Minimum of 3 years in payroll administration inFinancial Sector (Wealth Management / Insurance)
  
  

Skills:

• Planning and organizing
  
  
• Problem-solving and analysis
  
  
• Effective communication
  
  
• Ability to work under pressure
  
  
• Automation focus
  
  

Attributes:

• Methodical
  
  
• Detail-oriented
  
  
• Focused
  
  
• Team-oriented
  
  
• Eager to learn
  
  
• Disciplined
  
  
• Accurate
  
  

Knowledge:

• Labour legislation impacting payroll
  
  
• Payroll calculations
  
  
• SARS requirements (including tax directives)
  
  
• PaySpace experience (advantageous)
  
  
• Proficient in Excel, Word, and PowerPoint
  
  

Other Requirements

• Flexibility to work outside normal hours when needed
  
  
• Remote work subject to management approval
  
  
• Willingness to travel if required
  
  

Benefits

Please Note, if you don't match the Requirements and Industry you won't be consider for this role.

• Market-related salary

• Contact Hire Resolve for your next career-changing move today
  
  
  • Apply for this role today, contact Gustav Vogel at Hire Resolve or on LinkedIn
  • You can also visit the Hire Resolve website: [URL Removed] or email us your CV: [Email Address Removed]
  • Please use "Payroll Administrator"as your subject line when applying via email
  We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise
  
  

Desired Skills:

• Payroll Administrator
• Payroll Administrator
• Payroll Administrator